About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we Partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

The Mercy Corps Sub-award and Compliance Team supports all financial and compliance aspects of subgranting. In its role as a support to the Uganda Country Program, the Sub-award and Compliance Team is responsible for ensuring subrecipients are compliant with donor regulations as well as Mercy Corps’ internal policies and procedures. It supports the Program team to ensure that financial resources are used efficiently and effectively. The Team is involved in pre-award and due diligence processes, contracting, financial report support, reviews, and approvals, payments, capacity development, compliance reviews and audits, close-out. The Team is also a main actor in ensuring Sub-award strategy is embedded in programming, by providing on-the-job and ad-hoc support to Partners on all finance and compliance related issues in order to ensure compliance and also importantly to build the financial and compliance capacity of Partners.

GENERAL POSITION SUMMARY:

Working in the Sub-award and Compliance Team under the direction of the Sub-award & Compliance Manager, the Senior Sub-award Finance Officer will work closely with Partners to ensure exhaustive financial reporting in compliance with donor and MC subawards policies and procedures.

ESSENTIAL JOB FUNCTIONS:

Sub grant Management

Serve as focal point for partner financial management, including attendance at kick off meetings, monitoring meetings and closeout meetings, financial focal point for formal and informal partner support and capacity development, and kick off, implementation and closeout (including payments, financial reports, audits and so on);
Conduct Partner due diligence (Including, Partner Pre-award assessment of financial responsibility, COI and RPS) and recommends for substantial involvements and compliance requirements and modifications to the sub grant agreement and/or monitoring plan to lessen financial and compliance risks;
Follow up, collect and review sub grantees financial reports and fund requests, keep up-to-date records and report all sub grantees financial status. Review sub grantees financial reports for correctness, completeness, timeliness and compliance;
Perform sub grantee monitoring visit for financial and programmatic deliverables review or audit and report findings with recommendation to the supervisor communicate agreed upon findings to the sub grantees and follow up its implementation;
Handle sub grants close-outs ensuring that all requirements of the sub grant agreement have been met and that sub grant funds have been properly settled;
Ensure Partner Tracker uptodate and accurate as a monitoring tool for wider use, and provide biweekly reports to Subaward & Compliance Manager using this tool;
Review and track all sub grants and grants/budget purchases and contracts and other commitments. Update the contracts and communicate monthly;
Maintain sub grant files and ensure they are well labeled, fully updated with all contracts, submitted reports, governing clauses and all other relevant documents;
Support Subaward & Compliance Manager to update the partnership compliance process as needed;
Travel regularly to other locations to manage, support and train team members in all locations.
Compliance

Perform subgrantee site monitoring visits as per monitoring plan and provide report to Subaward & Compliance Manager;
Assist the Subaward & Compliance Manager with subaward audit process, including tracking of which subawards require audits, supporting the partner through the process, and review of audit reports;
Ensure dissemination of knowledge within staff of MC process and procedures, including subgrant manual,
Financial Management

Monitor, plan and prepare program cash flow requirements relating to subgrant payments, and coordinate with the Finance department ) to ensure effective cash flow monitoring and smooth implementation of Mercy Corps programs.
Prepare schedule of fund transfers to partners for review by Subaward & Compliance Manager, to provide to Finance department (Fund Transfer Unit). Coordinate with Finance department (Fund Transfer Unit) to ensure efficient transfer of funds to subrecipients.

Work with Programs Teams and Finance department (Senior Finance Officer/Finance Manager) to ensure effective budget management with regards to subrecipient budgets and forecasts.