Accounts Assistant
OrganizationChemonics Posted6 Feb 2024 Closing date13 Feb 2024
General Summary and Background

The purpose of the Afya Ugavi under the USAID Global Health Supply Chain Program – Procurement and Supply Management project is to address the supply chain and health commodity systems strengthening needs of the family health, malaria and HIV∕ AIDS programs within Kenya. This will be directed through Technical Assistance (TA) at both national and county level. The task order will support the Ministry of Health (MOH) Department of Family Health (DFH), National Malaria Control Program (NMCP), and the National AIDS and STI Control Program (NASCOP).

The Accounts Assistantwill support the Finance and Accounts team based in the Nairobi office. The position will report to Senior Accountant, Nairobi.

Principal Duties & Responsibilities (Essential Functions):

She/he will be responsible for Finance and Accounting roles associated with; Team with all administrative needs which include.

DA1 FORMS
Handle the administrative functions associated with the DA1 process to claim VAT for Afya Ugavi Activity
liaising with Finance and accounts team to retrieve back-up documentation/Invoices for DA1 forms processing
Preparing the DAI forms in quadruplicate
ensuring the necessary copies are made and delivery of the DAI forms to USAID
Maintain and update the VAT tracker on a daily basis
Communicating with vendors after approval of DA1 forms
Updating the foreign Tax report on a monthly basis
Scanning and filing soft copies of financial documents in share point and hard copies in line with finance and office procedures.
Scanning and sharing E-Slips to Operation team.
Petty Cash management which include:
Receipt and review of petty cash request forms
Disbursement of cash
Undertakes other activities and performs any other tasks as may be assigned from time to time.
Job Qualifications

Bachelor’s degree in finance/accounting/business administration or any relevant qualification.
Experience in processing DA1 forms is mandatory.
CPA 2 qualification will be an added advantage.
Two years professional experience.
Thorough knowledge and understanding of the accounting principles, practices, standards and laws & regulations.
Thorough working knowledge of MS Office and accounting software & databases.
Proficiency in analyzing and manipulating huge volume of data.
Ability to work in a team environment is a must.