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Executive Assistant

at Q-Sourcing Limited
Location Kampala, Uganda
Date Posted March 15, 2019
Category Management
Job Type FULL_TIME
Currency UGX

Description

About Us

Q-Sourcing Limited is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Rwanda, Tanzania and South Sudan.

On behalf of one of our clients, we are looking for an intelligent and competent entry level Executive Assistant.

Duties and Responsibilities

Responsible for facilitating communication with Government officials, Partners and other key Stakeholders.
Responsible for managing the Executive’s schedule, appointment schedule, travel arrangements, meetings, conferences and keeping the Executive well informed about the upcoming commitments.
Preparing final written business correspondences such as letters, memoranda, meeting minutes and other presentation material such as PPT’s, tables and charts using computer graphics and spreadsheets.
Coordinating and representing the Executive in meetings and events.
Answers and screens telephone calls for the executive, relays the messages, sorts and transmits Executive’s mail and correspondences and responds promptly to queries.

Skills

Excellent report writing and presentation skills.
Excellent scheduling and calendar management skills, including the coordination of complex executive meetings
Experience using office equipment such as printers, projectors, conferencing equipment, fax machines etc.
Proficiency in MS Office, including Word, Excel, PowerPoint and Outlook and other office management systems.
Ability to meet deadlines and good time Management skills
Effective communication; professional level of written and verbal English.
Excellent organizational, planning and communication skills.
Good multitasking and problem-solving skills

Experience Requirements

At least 0 – 2 year’s related working experience in an international Organization.

Education Requirements

Bachelor’s degree from Makerere University.
Major in Business administration, law, Information Technology or the equivalent.
Essential is an equivalent of a first class or second-class upper degree (Ensure to attach copies of your academic certificates to confirm).