Travel Assistant

at Regional Service Centre Entebbe (RSCE)
Location Kampala, Uganda
Date Posted May 12, 2022
Category Transportation & Logistics
Job Type FULL_TIME
Currency UGX

Description

PSJO : Travel Assistant , G5

Support with Annual review of project transactions and follow up on Atlas generated Combined Delivery Reports (CDRs) that should be signed by the project managers and uploaded to Atlas;
Recommends and makes the budget revisions ensuring that appropriate formats are used and uploaded to Atlas;
Sets up and monitors the budgets, updates financial information on delivery and status of implementation of the projects.
Provides operational support to IDE Practice focusing on achievement of the following results:

Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
Support with payments in ERP, following up payment of vendors Creation and with introduction of e-procurement module approval of requisitions in Atlas for projects;
Supports monthly, quarterly and annual closure of accounts as per instructions issued by the appropriate unit;
Assists in meetings, drafts minutes and correspondence as requested;
Assists in ad-hoc Practice administrative and operational issues as requested.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on programme;
Synthesis of lessons learnt and best practices in programme;
Sound contributions to knowledge networks and communities of practice.
Institutional Arrangement

The Programme Associate will directly report to the Programme Coordinator.

Competencies

Core Competencies

Achieve Result: Plans and monitors own work, pays attention to details, delivers quality work by deadline;
Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements;

Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback;

Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible;
Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident;
Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships;
Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination.
People Management

Manage performance and ensure accountability.
Cross-Functional & Technical competencies

Procurement Management

The ability to acquire goods, services or works from an outside external source.
Documents and records Management

Overall document (hard or electronic) management; registry and retention policy including storing and archiving.
Events management (including retreats, trainings and meetings)

Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Human centered Design

Ability to develop solutions to problems by involving the human perspective in all steps of the problem-solving process.
Operations Management

Ability to effectively plan, organize, and oversee the Organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms.
Risk Management

Ability to identify and organize action around mitigating and proactively managing risks.

 

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