The accountant also ensures compliance with Heifer and Master Card Foundation requirements for the Young Africa Works Program. This position interacts with similar positions in other teams to promote consistency throughout the country and area program.

ESSENTIAL CHARACTER TRAITS

Energetic, positive, team player, result orientated, quality orientated, collaborative, leadership, pragmatic, and inspirational.

RESPONSIBILITIES & DELIVERABLES

A. Program Effectiveness (20%)

Accountable for preparing accurate information for the program team in a timely manner to achieve the highest standard of effectiveness.
Interpret variance reports and expenditure analysis for project staff and management.

Assist project management by explaining variances in line with finance policies.
Monthly Budget performance report prepared, and review meeting held by 15th of every month.
Participate in 80% of the monthly Activity performance meeting and support program staff interpret budget variance with planned activities.
Monthly Budget variance analysis report shared with program staff.
B. Management and Compliance (75%)

Accountable for ensuring that all financial aspects of the project adhere to local laws and regulations and to donor requirements.
Ensure that all transactions are in line with government laws.
Conduct trainings and staff development workshops with the team to maintain a high standard of reporting.
Prepare, coordinate, and monitor the project budget.
Effectively manage the program/project cash flow while adhering to Heifer headquarters policies
Approve all SAYE Project fleet-related requisitions and review procurement requests as per the authorization policy.
Monitor the SAYE petty cash imprest line with cash management controls and prepare project financial reports for submission to the donor.
Ensure compliance with accounting principles and standards including Heifer partners, donors, local partners and HQ cost principles.
Maintain knowledge of required rules and regulations related to project implementation and activities that affect the budget.
Review payment requests for accuracy, completeness and ensure the timely processing of funds, ensuring that proper supporting documents such as receipts are maintained.
Establish and maintain sound financial management systems and provide administrative support to the project.
Ensure that an effective scanning and filing system is in place in the office, and coordinate with program staff to ensure that the project’s resources are effectively and efficiently utilized.
Enhanced review of all project documents to achieve 100% compliance.
At least 3 Capacity building trainings conducted per year and weekly formal feedback on staff requests and accountabilities provided.
Monthly budget reviews and performance reports shared, and meetings conducted by 15th of every month.
Run weekly project fund balance to update on cash levels.
All PRF reviewed for completeness, accuracy within 2 working days from date of receipt.
Complete an accurate monthly project finance report with all scanned documents shared by 15th of every month.
Month end Agresso reviews and timely feedback.
All project financial documents filed on a weekly basis.
Documents reviewed and filed as per the donor and HPI requirements achieving 100% compliance.
Payment’s disbursement including EFT, MM effected as per stipulated timeline
Accountabilities reviewed and registered within 2days from date of receipt.
Monthly feedback on areas of improvement ensure a sound system.
Weekly scanning and upload of scans in Agresso.