Lead and conduct high-quality, regular, and documented meetings with FLAT teams for technical guidance, joint planning, performance review, progress reporting, shared learning and problem solving.
Support, supervise and mentor operations team to internalize project and Acted operational performance targets, expectations, processes, and policies.
Ensure timely submission of monthly reports.
Finance and Grants support:

Coordinate with Finance and Grants team to:

Prepare and supervise implementation of operational budgets in accordance with Acted financial and budgeting systems.
Coordinate orientation of project staff on finance and grants related tools, schedules, and processes.
Ensure and coordinate preparation, reviews, and submissions of monthly Budget Follow Up (BFU).
Review and approve payments as per Acted Authorization Matrix.
Contribute to financial reports.
Support finance and grants documentation is properly organized, filed, maintained, and accessible, both in hard copy and electronically.
Logistics and Procurement

Coordinate with Supply Chain team to:

Ensure timely drafting of project procurement plans and timely supply chain processes.
Carry out periodic customer care assessment of the supply chain department.
Carry out market assessment and update supplier database.
Administration

Coordinate with Human Resources and Administration to:

Ensure that all project staff undergo orientation and induction and logistically equipped to perform their roles, with appropriate documentation.
Ensure that project asset files are created, maintained, and updated with all relevant documentation, according to relevant checklist.
Ensure provision of day-to-day advice to teams around interpretation and implementation of relevant administrative policies and procedures.
Provide support to the HR-Administration officer with regards to timely processing of all fund’s requests and contracts, ensuring their compliance with procedures.
Ensure Acted compliance to all regulatory laws of Uganda in terms of human resource and operational procedures such as (Taxes, permits etc.).
Initiate periodic review of all relevant policies and guide SoPs.
Risk Management:

Coordinate with Transparency & Compliance team to:

Ensure continuous update of Risk Management Matrix for operations and follow up.

Ensure rigorous follow-up on internal and external audit recommendations.

Coordinate periodic training of operation support and project teams on policy updates both internal and donor.

Ensure all staff continuously receive refresher training on Acted Code of Conduct.

Contribute to Project Risk Management Plan, reviews, updates, and reporting

Required qualifications and technical competencies

Bachelor’s Degree in any related field

Masters’ degree is an added advantage.

A minimum of 7yrs experience setting up and managing administration, procurement, logistics and human resource systems in NGOs or business with supervisory responsibilities.

Sound knowledge of administration and logistics procedures is highly desirable.

Proven supervisory ability and/or technical skills combined with leadership.

Strong interpersonal skills and ability to establish and maintain effective working relationships with colleagues in diversified multi-cultural and multi-ethnics working environment,

Skills in managing, organizing, planning and implementing assigned tasks under pressure of frequent and tight schedules.

Strong ability to apply good judgment, negotiation, representation and decision-making skills in difficult and complex working environment.

Demonstrated analytical and problem-solving skills in difficult and complex working environment.

Effective verbal and written communication, organizational, prioritization and Microsoft Office applications.

Excellent Oral and written English skills required;

Ability to work effectively with ethical diverse team in sensitive environment.

How to apply
Qualified Uganda Nationals with the required qualifications/skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts. Send to uganda.jobs@acted.org before 5:00PM before the 30th March 2024 with the subject line as APPLICATION FOR OPERATIONS MANAGER – UGANDA. Note that Applications sent without this exact subject line will not be shortlisted.
Only shortlisted candidates will be contacted. Shortlisting will be done on rolling basis and ACTED reserves the right to hire before the deadline.