Duty Station:  Kampala, East Africa

JOB DETAILS:
Project Access to Adult Education
Contract Type Fixed term, with a possibility of a one-year renewal at a time.

Reports TO Human Resource and Administrative Manager

Job Summary:
The primary responsibility of this position is to ensure that the Human Resource & Administration procedures are followed and implemented in compliance with the FRC defined systems and processes. The position is responsible for providing professional guidance to the Receptionist.

KEY TASKS AND RESPONSIBILITIES:
Human Resource Roles
• Participate in the recruitment process, involving receipt and sorting of all applications, verification of academic documents, reference checks and regret to unsuccessful candidates.
• Prepare support staff on-boarding documentation.
• Arrange and prepare orientation schedules for all the newly hired staff and provide them with the necessary start-up paperwork.
• Provide staff updates to the insurance service providers for both medical and GPA insurances.

• Prepare the monthly payroll related documentation to justify the computations of the staff salaries.

• Track the staff leave database and provide monthly updates to all staff of their used and balance days’ status.
• Process of visas, work permits and travel arrangements for expatriate staff.

Administrative roles
• Ensure that the office has adequate stationery and consumables for staff use.
• Print, photocopy, bind and scan of official documents when required.

• Liaise with the FRC Head Quarters to set up staff emails and addresses.
• Arrange for accommodation for staff and venues for organizational meetings.
• Ensure a clean and tidy office work environment.
• Follow up FRC Registration and NGO Board.
• Prepare payment of all Office utilities
• Procure staff ID cards, Business Cards, mobile phones and SIM cards.

Education & Qualifications:
• Bachelor’s degree in HR management or in a relevant field.
• At least 2 years’ experience in Human Resource Management.