Travel Assistant

at US Embassy
Location Kampala, Uganda
Date Posted November 17, 2019
Category Transportation & Logistics
Job Type FULL_TIME
Currency UGX

Description

Position Title: Travel Assistant

Deadline: 11/21/2019

Series/Grade: 0910 FSN-7/FP-7

Salary: UGX 43,689,534

Who May Apply: Current Employees of the Mission – All Agencies and/or U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); or Declared Members of Household (MOHs) – All Agencies.

(Actual FS salary determined by Washington D.C.)

Security Clearance Required: Local Security Certification or Public Trust

Duration Appointment: Indefinite subject to successful completion of probationary period

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Uganda is seeking eligible and qualified applicants for the position of Travel Assistant.

The work schedule for this position is:

Full Time, 40 hours per week
Start date: Candidate must be able to begin working within a reasonable period of time following receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Download: Position Description.

Duties: Assists travelers making travel arrangements to include making recommendations, consistent with all travel regulations and post guidance, about travel routes, lodging options, per diem allowances, mixed transport options, etc. Advises US Government direct hire staff about their travel related entitlements and ensures that their travel authorizations conform to the regulations. Coordinates with the Travel Agent/Contractor and Customs & Shipping staff to ensure that travel related permissions/formalities (visas, medical, time, etc) are adhered to. Works with Travel Agent/Contractor to ensure that tickets are issued for properly approved travel authorizations. Maintains record keeping to support validation and research needs, with a focus on soft copy record keeping wherever possible. Working with relevant Management Section staff, maintains appropriate contacts with travel vendors. Coordinates with relevant staff to ensure that the travel needs of Mission visitors are appropriately serviced.

Skills

Interact with tact and diplomacy with all levels of Mission personnel;
Articulate complex issues both orally and in writing; Interpret and apply technical regulations;
Work in a pressurized environment; Meet deadlines;
Competently navigate around MS Word, MS Excel and MS Access; Work independently on routine matters.

Experience Requirements

Three (3) years of experience in travel reservation, event coordination, accounting, or voucher examining is required.

Education Requirements

Completion of two years of general college studies is required.
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