Ensure that regular meeting is taking place with the drivers and reports any concerns to the Program Coordinator.
Compile the drivers’ duty roster and work schedule
Coordinate with admin to ensure mail is distributed by drivers to the correct recipients.
Ensure that all drivers are in possession of driver's valid licenses and that all vehicles are insured.
Inventory Management (Warehousing and Asset)

Advise the Program managers, and field coordinator on the potential inventory shortages, warehouse specific issues or improvements.
Implement and ensure clear loading/offloading procedures, correct stacking, and turnover (FIFO) procedures.
Organize shipment of the program materials to the Program site.
Maintain proper tracking of all the IRC assets present in the field site.
Manage stock quipping records including Asset issue form, asset register and tags.
Procurement

Follow all IRC and donor purchasing procedures and regulations, ensuring all PRs/ item forecasts are correctly filled in with all the required information.
Ensure all procurements are fully and accurately documented, which leads to easy tracing of procurement records.
Continuously inform the program staff of the progress and constraints in the procurement process and develop solutions in consultation with the Field Coordinator.
Ensuring that all procurement is done at the best value possible, while maintaining the quality of the product.
Ensure procurement is done in the most transparent and cost-effective way possible.
Ensure all procurement activities are fully and transparently documented through PRs, POs, RFQs, Comparative Statements, Bid Analysis, Invoices and Delivery Reports. eA3yrGD DmtnzV
Initiate Invitations to Bids and collect quotations from suppliers as necessary and when necessary.
Coordinate with Senior Finance Officer and Field coordinator for the supplies and making sure suppliers are paid effectively.
Maintain efficient systems for purchase requisitions, orders, and their administration through files that easily demonstrate open vs closed purchase requests.
Maintain database of good and reliable suppliers for different categories of supplies, goods and works.
In coordination with the Program Managers and Field coordinator set up MPAs and MSAs for the field site.
Keep Supervisor informed of all developments and issues through daily briefing, weekly procurements updates and monthly reports.
Provide ongoing training, advice to supply chain and program staff in procurement policies, systems, and procedures.
Responsible for contracting vehicles for transportation of materials to the Program sites and transportation of staff to field locations.
Submit monthly report on cost and status of all procurement during reporting period.
Ensure safeguarding to all IRC clients at the time of sourcing and contracting.
Assist with any other duties as requested by the supervisor.
Reporting

Prepare a monthly activity report for submission to the supply Chain coordinator and Field Coordinator.

Produce a monthly Vehicle operation report, Asset List and stock report including transit stock. And PR and commitment tracking report.

Systems Compliance and Improvement

IRC-Uganda specific finance, logistics, IT, security, communications and human resource/administration policies and procedures.
Any new procedures and guidelines designated in circulars from Country Director and OC.
Policy compliance – IRC way policies

Ensure any violations of the IRC Sexual Abuse and Exploitation Code of Conduct are reported to the CD. The reporting of violations is an obligation on the part of all staff members.
Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by IRC and other humanitarian workers.
Confidentiality

Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.
Qualifications

University degree in Procurement, Business Administration/Financial Accounting or Logistics related Program or equivalent (CIPS qualification will an added advantage).
At least 4 years Prior experience of working in Supply chain management in a multi-cultural environment.
Good communication and staff management skills.
Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook).
Excellent interpersonal and communication skills
Remains productive when under pressure.
Knowledge of procurement principles and contract Management.
Commitment to understanding IRC’s aims and IRC way.
Demonstrates a systematic and efficient approach to work.