|Date Posted||December 9, 2019|
Job Title: Supply Chain Officer
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Kitgum, Uganda
The Supply Chain Officer holds the primary responsibility of carrying out various supply chain monitoring and coordination functions including procurement, logistics/ transport, warehousing, Asset management, and maintenance reporting any incidents that may arise immediately to the Supply Chain Manager.
Duties and Responsibilities
Follow all IRC and donor purchasing procedures and regulations, ensuring all PRs are correctly filled in with all the required information.
Ensure all procurements are fully and accurately documented, which leads to easy tracing of procurement records.
Continuously inform the program staff of the progress and constraints in the procurement process and develop solutions in consultation with the Program Managers.
Ensuring that all procurement is done at the best value possible, while maintaining the quality of the product.
Ensure procurement is done in the most transparent and cost effective way possible.
Ensure all procurement activities are fully and transparently documented through PRs, POs, RFQs, Comparative Statements, Bid Analysis, Invoices and Delivery Reports.
Initiate Invitations to Bids and collect quotations from suppliers as necessary and when necessary.
Coordinate with finance Officer and Supply Chain Manager for the supplies and making sure suppliers are paid effectively.
Maintain efficient systems for purchase requisitions, orders, and their administration through files that easily demonstrate open vs closed purchase requests.
Maintain database of good and reliable suppliers for different categories of supplies, goods and works.
In coordination with the Program Managers and Supply Chain Manager set up MPAs and MSAs for the field site.
Keep Supervisor informed of all developments and issues through daily briefing, weekly procurements updates and bi-monthly reports.
Provide ongoing training, advice to supply chain and program staff in procurement policies, systems and procedures.
Responsible for contracting vehicles for transportation of materials to the Program offices and sites.
Submit monthly report on cost and status of all procurement during reporting period.
Assist with any other duties as requested by the supervisor
This position is open only to Ugandan nationals.
Deadline for receiving applications is 20th December 2019.
Applications will be reviewed on a rolling basis.
Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook)
Excellent interpersonal and communication skills
Remains productive when under pressure.
Demonstrates a systematic and efficient approach to work.
Fluent English and local language a plus