Founded in 1933, the International Rescue Committee is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 25 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.

The IRC has been working in Uganda since 1998 supporting refugees and vulnerable host communities. IRC Uganda has its country office in Kampala and regional offices in Amudat, Imvepi, Isingiro, Kitgum, Kyegegwa, Lamwo, Moroto and Yumbe. The current program portfolio includes health, protection and rule of law, women's protection and empowerment, economic recovery and development programming and Education.

Job Description

The Supply Chain Assistant is responsible for procurement, vehicle/transport operation and managing all papaerwork records related to the tracking of IRC inventory.

The Supply Chain Assistant will report to the Supply Chain Officer and will be responsible for ensuring the overall care and maintenance of the Kyaka Il Stores, Transport, Procurement and Assets. The Supply Chain Assistant must be able to rapidly turn Program materials around, whilst ensuring the security/safety of the materials and maintaining audit-compliant records. The Supply Chain Assistant shall dedicate appropriate time to all the three distinct roles.

Duties and Responsibilities

Stores/Assets

Understand, implement and / or maintain standard IRC inventory management policies and procedures.
Manage and document the receipt/ handling, storage, release and reporting of goods through the store(s).
Advise supervisor on potential inventory shortage.
Manage casual laborers in the stores.
Ensure the maintenance of store(s), fittings and equipment.
Implement and ensure clear safety procedures.
Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
Advise the Supply Chain Officer Of store-specific issues or improvements.
Maintain the stores activity book recording all outgoing and incoming receipts and activities.
Monitor security of IRC' s storage and supplies.
Receive completed store's request forms and prepare the goods for issuance.
Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
Prepare a monthly report for assets and the expendables Warehouse outlining all stock movements remaining balances maintain prologs and registers.
On a monthly basis, work with the Supply Chain Officer to reconcile the Warehouse register.
Update the stock record cards and Database regularly.
Conduct routine inventory inspection and submit report to the Supply Chain Officer in a timely manner.