Senior Registration Assistant

at United Nations High Commissioner for Refugees (UNHCR)
Location Kampala, Uganda
Date Posted February 8, 2024
Category Management
Job Type FULL_TIME
Currency UGX

Description

Closing date: Monday, 12 February 2024
Hardship Level (not applicable for home-based): B

General Background: Refugee registration in Uganda is carried out by the government through the Department of Refugees (DOR), in the Office of the Prime Minister (OPM) with support from the United Nations High Commissioner for Refugees (UNHCR).

As of end of December 2023, the active registered population of refugees and asylum-seekers in Uganda was 1, 615, 162 individuals spread across 14 rural and urban locations in Uganda. A little over 57% of the population originates from South Sudan, 32% from DR Congo and 3% from somalia. The remaining 8% is made up of 30 other minority nationality groups.

Together, OPM and UNHCR seek to enhance efficiency in data collection oversight and the management of operational data, including ensuring that the quality of data on refugees and asylum-seekers is fit for purpose - planning and implementing protection services and solutions. In this context, effective technical expertise would be required to support OPM in ensuring that registration systems are properly managed and administered.

The incumbent will be recurited by UNHCR and seconded to DOR. S/he will be based in Kampala and jointly supervised by OPM and UNHCR most senior registration personnel.

Accountability

DOR and UNHCR have reliable data on refugees and asylum-seekers countrywide
Trends and patterns of data entered in the refugee register are analyzed and reported to supervisors for interpretation, recommendation/decision
Standard and ad hoc reports are produced
Responsibility

Assist in the implementation of registration strategies and methodologies
Work closely with the UNHCR key partners in carrying out daily registration and identity management activities
Monitor data synchronization between Profile Global Registration System (proGres), Biometric Identity Management System (BIMS) and local server solutions to prevent and mitigate data loss
Assist with data quality assessment,
Support identification of relavant data elements that may be inconsistent, erroneoussly entered or omitted in proGres for updating by relevant registration staff
Provide support to staff carrying out registration and identity management activities, including capacity building initiatives
Respond to queries regarding registration processes and procedures and the rights and entitlements of refugees.
Contribute to ensuring accuracy and up-to date records on refugees and asylum-seekers through data clean up and data mapping, including assessing data entered in the refugee registry for inconsistencies, errors and/or omissions that may contravene agreed standard operating procedures
Support identification of persons with specific needs and ensure timely referral for intervention, as may be required.
Collaborate with protection and other partners in the delivery of assistance and solutions, including generating assistance lists, manifests, issuance of identity and entitlement documents
Provide support to registration team generating statistical reports and performing data analytics functions, as may be requested. eDb1Pxg veHIS
Perform other related duties as required.
Education

University degree in Social Science, data science, database management, information technology, demography, statistics, or any related area.
Second-level university degree (e.g. social science) – desirable
Work experience

Minimum 3 years of relevant work experience in data collection and/or management, Social works and writing high quality analytical reports and research products. If holder of post-graduate university degree, minimum of 2 year of relevant work experience
Experience working with refugees - desirable
Knowledge of the UNHCR functions
Ability to formulate population registration and/or identity management-related requirements and Operating Procedures.

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