This job posting expired and applications are no longer accepted.

Senior Personal Secretary

at Public Service Commission(PSC)
Location Kampala, Uganda
Date Posted March 7, 2019
Category Admin & Office
Job Type FULL_TIME
Currency UGX

Description

Ministry/Department
Ministry Of Public Service
Post: SENIOR PERSONAL SECRETARY /SENIOR PERSONAL SECRETARY [SPECIAL GRADE]
Scale: U3
Vacancies: 13
Reference: HRM 147/286/01 VOL. XIII
Minimum Age: 25

Duties
The incumbent will be responsible to the Principal Personal Secretary for performing the following duties:-
The incumbent will be responsible to the Principal Personal Secretary for performing the following duties:-

- In conjunction with relevant Officers, drawing up and monitoring programmes, activities and appointments;

- Taking dictation, accurately transcribing it and error free work;

- Receiving incoming mail and supervising the dispatch of outgoing mail;

- Organizing meetings and conveying decisions of such meetings to the relevant officers/offices;

- Ensuring that the relevant documents for meetings and speeches are produced on time and properly organised;

- Ensuring cleanliness and orderliness of office.

- Managing records in accordance with established security and records management procedures;

- Requisitioning and managing office stationery and equipment.

- Drafting letters of routine nature;

- Any other duties as may be assigned from time to time.

Skills

Computer skills using several packages such as word processing, spreadsheets and database Management.

Experience Requirements

A minimum of three (3) years working experience at the level of Personal Secretary (Special Grade) or equivalent level of experience from a reputable organization.
Working Experience
Applicants should have served for a minimum of three (3) years working experience at the level of Personal Secretary or equivalent level of experience level of experience from a reputable organisation.

Education Requirements

EITHER Honours Bachelor’s Degree in Secretarial Studies (B.SES)
OR 1) Ordinary level certificate with at least two (2) credits including English Language and 3 passes; 2) UNEB Certificate.
Or its equivalent from a recognized University.
Diploma in Secretarial Studies or equivalent qualifications from a recognized institution with the following subjects: - Business Communication Stage II - Typewriting Stage III (50 wpm) - Shorthand Stage II (80/90 wpm) - Office Practice Stage II/Secretarial Duties II Applicants should have Computer skills using several packages such as word processing package, spreadsheets and database Management.