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Senior HR & Admin Assistant

at University Research Co., LLC (URC)
Location Kampala, Uganda
Date Posted June 12, 2019
Category Human Resources
Job Type FULL_TIME
Currency UGX

Description

Position: Senior HR & Admin AssistantPosition: Senior HR & Admin Assistant
Reports to: Human Resources Officer
Supervises: Administration Assistant - HR
Location: Jinja

Job Purpose: The Sr HR/Admin Assistant is responsible for providing HR and administrative support to the Human Resource function in line with URC policies and Guidelines.

Specific duties and responsibilities:
Human Resource Management
Provide HR support through coordination of recruitment process such as advertising vacancies, collecting CVs, screening candidates, and setting up interviews for selected applicants with the relevant staff on the project, providing interview feedback.
Ensure support staff enrollment in local benefit plans staff i.e. medical and group personal accident insurance service providers as appropriate and follow up invoices for payment.
Provide support and follow up the timely submission of electronic and paper timesheets, and the timely completion and submission of Labor Adjustment Forms, when needed.
Maintain and update the project/personnel paper and electronic files. Keep files in an organized, orderly manner so that records can be referred to and deciphered clearly in the event of an audit or need for historical information.
Maintain an updated leave management data base.
Support the separation of employees due to resignation, termination and ensure that all the necessary exit documentation is completed.
Set up appraisal schedules with line managers for probation & annual appraisal and follow up the submission of the appraisals.
Administration
Ensure Project vehicles have valid insurances; drivers have valid permits; insurance claims are timely processed.
Identify and verify mechanical defects reported for vehicle repair and maintenance.
Ensure effective management of inventory/stationary stocks and reconciliations in line with administration guidelines.
Prepare and coordinate logistical arrangements for project staff travelling outside their region or for international visitors within the region.
Provide monthly detailed reports.
Perform any other task assigned by supervisor and/ or Chief of Party.

Skills

Demonstrated ability to work in teams.
Desired Attributes
Ability to multi-task in a high-paced environment
Excellent interpersonal and written communication skills particularly as related to report development
Proficiency with MS Office, with excellent MS Word and Excel skills
Experience with USAID and donor projects is highly desirable

Experience Requirements

3-5 years’ experience working in a busy NGO or business environment with demonstrated Human Resources Management experience and high level of responsibility and integrity

Education Requirements

Bachelor’s degree in Human Resource Management, Organizational/Industrial Psychology, Organizational Development or other relevant field
A post graduate qualification in a related field is an added advantage