Secretary to the District Land Board

at Bududa District Service Commission
Location Kampala, Uganda
Date Posted March 30, 2020
Category Admin & Office
Job Type FULL_TIME
Currency UGX

Description

Secretary to the District Land Board

Salary Scale : U4
Reports to : Chief Administrative Officer/Town Clerk
Responsible for : Stenographer Secretary
Job Purpose
To provide Secretarial, administrative and office managerial services.
Key Outputs
i. Dictation taken, transcribed and error free work produced;
ii. Correspondences, mails and other information for the office received and disseminated;
iii. Meetings organized, minutes taken and decisions circulated to the relevant action offices;
iv. Clients received and guided to relevant offices;
v. Telephone calls attended to on the third ring;
vi. Appointments fixed and followed up;
vii. Office cleanliness and orderliness maintained;
viii. Office equipment, materials and imprest managed and accounted for; and
ix. Performance of Secretarial staff appraised and Support staff supervised.
Key Functions
i. Taking and transcribing dictation and producing error free work;
ii. Receiving and disseminating correspondences, mails and other information for the office;
iii. Organizing meetings, taking minutes and circulating decisions to the relevant action offices;
iv. Receiving and guiding clients to relevant offices;
v. Attending to telephone calls on the third ring;
vi. Making and following up on appointments;
vii. Maintaining office cleanliness and orderliness;
viii. Managing and accounting for office equipment, materials and imprest; and
ix. Appraising performance of Secretarial staff and supervising support staff.

Skills

Information and Communications Technology;
Records and Information Management;
Public Relations and Customer Care;
Communication;
Confidentiality; and
Time Management.

Experience Requirements

Three (3) years experience as Stenographer Secretary or possess similar experience in case of applicants from outside the public service.

Education Requirements

Ordinary Level Certificate with at least 2 credits including English language and three (3) passes.
UNEB Certificate or Diploma in Secretarial Studies or equivalent qualifications from a recognized awarding institution with the following subjects.
i. Business Communication Stage III
ii. Typewriting Stage III(50 wpm)
iii. Shorthand Stage II (80/90 wpm)