|Date Posted||March 30, 2020|
Admin & Office
Secretary to the District Land Board
Salary Scale : U4
Reports to : Chief Administrative Officer/Town Clerk
Responsible for : Stenographer Secretary
To provide Secretarial, administrative and office managerial services.
i. Dictation taken, transcribed and error free work produced;
ii. Correspondences, mails and other information for the office received and disseminated;
iii. Meetings organized, minutes taken and decisions circulated to the relevant action offices;
iv. Clients received and guided to relevant offices;
v. Telephone calls attended to on the third ring;
vi. Appointments fixed and followed up;
vii. Office cleanliness and orderliness maintained;
viii. Office equipment, materials and imprest managed and accounted for; and
ix. Performance of Secretarial staff appraised and Support staff supervised.
i. Taking and transcribing dictation and producing error free work;
ii. Receiving and disseminating correspondences, mails and other information for the office;
iii. Organizing meetings, taking minutes and circulating decisions to the relevant action offices;
iv. Receiving and guiding clients to relevant offices;
v. Attending to telephone calls on the third ring;
vi. Making and following up on appointments;
vii. Maintaining office cleanliness and orderliness;
viii. Managing and accounting for office equipment, materials and imprest; and
ix. Appraising performance of Secretarial staff and supervising support staff.
Information and Communications Technology;
Records and Information Management;
Public Relations and Customer Care;
Three (3) years experience as Stenographer Secretary or possess similar experience in case of applicants from outside the public service.
Ordinary Level Certificate with at least 2 credits including English language and three (3) passes.
UNEB Certificate or Diploma in Secretarial Studies or equivalent qualifications from a recognized awarding institution with the following subjects.
i. Business Communication Stage III
ii. Typewriting Stage III(50 wpm)
iii. Shorthand Stage II (80/90 wpm)