Job title: Risk and Compliance Officer

Reporting to: Country Director

Location: Kampala

Overall purpose of the role:

The Risk and Compliance officer will assist the support services and grant management team in ensuring all DRC Uganda operations are implemented within acceptable DRC and donor guidelines and be the focal point for DRC Uganda on compliance matters.

Conduct internal quality assessment and checks visits of all operational teams and provide management reports, in close coordination with support and program managers in the country office and field offices. The role provides support and/or technical guidance to Field Offices.

KEY DUTIES AND RESPONSIBILITIES

Design, Implement and maintain testing systems to ensure that all field offices are following DRC procurement, administrative policies and accepted accounting principles.
Carry out quarterly internal financial reviews to ensure that DRC and donor guidelines are implemented and followed. This includes but not limited to finance, procurement and administration and involves monthly financial and non-financial transactions/documents reviews and providing feedback to line managers for action.
While using the Compliance Self Checks (CSC), assist DRC Uganda field and country offices in developing recommendations and action points to improve on gaps identified;
Carry out internal compliance assessments to ensure that DRC and donor guidelines are implemented and upheld and that the findings are captured in the risk register/issues log.
Establish processes for the Finance and Grants team in consultation with Country Head of Support Services to ensure proper workflow, filing, and archiving of key documents is in place.
Coordinate and schedule necessary training of finance and non-finance staff to ensure that DRC and donor requirements are understood.
Quality assurance and provide input on day-to-day Project Cycle management process flows,

As a member of the Risk Management Task force, input into CO risk registers and IL to ensure comprehensive reporting and escalation on risk and compliance.
Work closely with Country Head of Support to provide effective support in Counter Fraud measures to address Fraud Risk
Conduct partner capacity assessments and flag high-risk concerns to management and ensure mechanism is in place to monitor for sub-contracted partners.
Induct partner organizations in DRC rules and relevant donor requirements
Conduct partner reviews and ensure a system is in place for follow up action.
Maintain the audit recommendation tracking sheet and ensure timely reminders and follow with managements for implementation of the recommended actions;
Regularly review and suggest improvements to internal control environment on existing processes as well as new proposed internal processes. Provide instruction on compliance issues at kick-off meetings throughout the country.
Support Management during start up or field office closures to flag and identify risk potential risk and areas of exposure to management.
Lead on external audits in the country and coordinate pre-audit document completion as per organizational audit policy.
Take Lead and coordinate donor capacity and system assessments.
Lead on compliance issues at grants opening and close out meetings
Support the Country SMT by conducting of investigations where necessary
Any other task as given by the Country Director.
Procurement of auditors - Organize contracting of auditors in coordination with project or grant managers and supply chain department as per available budget and donor terms of reference
Focal point for all audits, coordinating required input from the various DRC area offices and departments.
Execution - Review and respond to audit queries and discuss with the auditor before going back to field offices. Escalate high-risk issues and potential financial liabilities to senior management team.
Finalization and Reporting - follow-up on issuance of draft reports and drafting of management comments with quality-assurance to ensure reports are accurate and feedback to donors.
Ensure proper archiving of final audit reports.
Experience and technical competencies:

At least 3 years' experience in a compliance, risk management position preferably with an international NGO;
Proven ability to prioritize tasks and meet deadlines;
Proven experience working with the major donors, UN, ECHO, EU, BPRM, UNHCR & DANIDA among other donors;
Audit background;
Excellent computer skills. Proficiency in excel is a key requirement;
Excellent communication skills, calm and a good sense of humor;
Proven commitment to accountable practices;
Education: (Accounting professional qualifications)

Relevant bachelor's degree
CPA/ACCA atleast level II
Languages

Excellent Communication skills in English required.
How to Apply

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.

We only accept applications sent via our online-application form on www.drc.dk under Vacancies. Applications close on 30th July 2023.

Equal Opportunity

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels in light of this, women candidates are particularly encouraged to apply to bridge the gender gap.

Equal Opportunity: DRC is an equal opportunity employer, we value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethinic origin, colour, race, marital status or other protected characteristics.