PROJECT COORDINATOR

at War Child
Location Kampala, Uganda
Date Posted December 6, 2023
Category Management
Job Type FULL_TIME
Currency UGX

Description

JOB DESCRIPTION

Project Coordinator (PC)

Based in: WCH Regional location with regular travels within Region

Reports to: Programme Implementation Manager

Updated: November 2023

Purpose

The Project Coordinator oversees War Child's programmatic and operational implementation of all WCH projects activities at all project locations in WCH Regionals of Operation. The Project Coordinator also coordinates with other partner organsiations and subgrantees.

The Project Coordinator (PC) position involves planning and managing the implementation of project activities in Uganda, monitoring the progress and achievements of the project goals and objectives, support managing a project team, networking with partners and stakeholders, representing WCH in the field.

The PC reports to the Programme Implementation Manager and will closely work with the other Managers, programme teams, Logistics, Procurement and HR Teams.

Monitoring quality implementation of the project components
Coordinate effectively with the consortium partners
Support project operations of the field office/locations
Proactively participate in WCH project partners coordination meeting
Write project reports
Financial management
Position in organisation and essential functional relations

The PC reports to the Programme Implementation Manager in Kampala

Essential functional relations include: Managers, programme teams, Logistics, Procurement and HR Teams

Roles and Responsibilities

Responsible for the implementation of project activities
Oversee the planning and implementation of WCH Project activities
Prepare and implement monthly activity plans and budgets
Coordinate with partners for activities where relevant
Organize recruitment and trainings as needed and as per project schedule
Submit monthly reports including actively providing feedback and suggestions to the line manager on deviations from the approved monthly activity plan
Ensure that the project team communicates effectively with and demonstrates accountability to the children and communities that are stakeholders in the project

Ensure that the feedback provided by M&E and technical teams is discussed and incorporated in implementation
Coordinate with WCH Project consortium partners and attend coordination meetings as requested
Report any violation of organization code of conduct by staff or facilitators
Follow-up an coordinate with partners and stakeholders on planning and implementation of the project workplan
Assure accurate monitoring of the progress and achievements of the project goals and objectives
Coordinate with M&E team for accurate and quality reporting of the project data from the field locations.
Keep track and report on activity implementation and progress towards output with the support of M&E coordinator
Coordinates with the operations department to ensure all operational and compliance activities are performed
Coordinate for the drafting and submission of high-quality project reports to management on time
Coach and mentor Team leaders, Sr Project Officers, Project officers, M&E officers and Facilitators
Support the deployment of staff and community volunteers rationally and supervise their work
Work closely with technical and quality counterparts on the capacity development of staff and volunteers d7ZVGQf veHSS
Coach and mentor in project components and activities
Actively monitor the work of implementers at the field and community level
Representation
Represent WCH Uganda with partners and stakeholders
Represent WCH Uganda at the local level i.e. government institutions, as agreed with your line manager
Represent WCH Uganda in working groups and other coordination platforms as agreed with the line manager
Cooperate with and support consortium members in the implementation of the WCH Projects
Financial management
Monitor the assigned budget and make sure that all administrative procedures are followed strictly and effectively with the support of operations staff
Control the budget and ensures proper expenditure of each budget line, in coordination with the finance department
Monitor WCH project related finance transactions
Support to manage WCH project assets at field locations.
Other

Any other duties as assigned by line manager in line with these terms of reference and the fulfillment of the tasks.
Requirements

Knowledge and Experience

Postgraducate diploma in Community Development, Education, Child Protection, Psychology, Social Sciences or equivalent.
Degree in Community Development, Education, Child Protection, Psychology, Social Sciences or equivalent demonstrable experience in relevant fields (social work, community development)
A Master's degree in any of the above is an added advantage
At least 5 years of relevant field work experience (including work with conflict-affected groups)