Programme and Grants Coordinator

at International Rescue Committee(IRC)
Location Kampala, Uganda
Date Posted February 12, 2024
Category Management
Currency UGX


Finance Officer and Programme and Grants Coordinator) and Lebanon (Senior Technical Advisor, Innovation and Mainstream Grants) and Sierra Leone (Safeguarding Advisor). The role will work closely with the Learning Partnership Team, with members based across the WW2 consortium.

The ‘What Works to Prevent Violence – Impact at Scale’ Programme will build on the success of its predecessor (‘What Works I’) to prevent and contribute to eliminating violence against women and girls (VAWG) by:

• Systematically designing, implementing and rigorously evaluating a range of approaches to scaling up violence prevention efforts, translating proof-of-concept evidence into robust, largescale Programmes and strategies.

• Designing, piloting and testing new theory-driven violence prevention approaches (innovation).

• Strengthening long-term capability and capacity to deliver cutting-edge, evidence-based violence prevention Programmes across the Programme’s grantees, the UK Government (principally FCDO), and developing country governments; and

• Using evidence to influence a more effective, scaled-up global response to end VAWG.

Job Overview

Programme and Grants Coordinator for What Works 2

The Purpose of the Role

The Programme and Grants Coordinator is responsible for managing a portfolio of grants to be allocated to awardees during the period of the fund management under the What Works 2 contract. Each Programme and Grants Coordinator will be expected to manage a portfolio of grants each in their respective regions (to be allocated). The Programme and Grants Coordinator will play a critical role in ensuring timely and accurate grant reporting, tracking grant spending, developing spending plans, and managing internal disbursement of grant funding to awardees.

The role will also provide key support to the Senior Operations Manager, Fund Management, and work closely with Programme Finance Coordinator and Finance Officers to coordinate programmatic and budgetary monitoring, compliance with donor and internal IRC rules and regulations and other key functions as required.

Scope and Authority


• This position has no direct line management authority but has authority to advise the What Works II Finance Officers and Senior Operations Manager.

Responsibility for Resources:

• This position is not a budget holder but is required to manage and oversee grants budgets

• Responsible for monitoring portfolio of grants (progress and spending reports); and preparation of donor financial and narrative reports for a portfolio of smaller grants and contracts;

• Responsible for risk management and compliance of allocated grants in collaboration with the Awards Management Unit’s Compliance Team; and

• Supports the Senior Operations Manager, Fund Management on other Fund Management tasks as required.

Key Working Relationships

**Position reports to:**Senior Operations Manager, Fund Management

Other Internal and/or external contacts:

o Internal: What Works 2 team including Programme Finance Coordinator and Finance Officers; regular communication with other IRC departments, including Grants, Operations and Analytics Team (GOAT) for Technical Excellence, Finance, and the Awards Management Unit;

o Working closely with the What Works 2 team based in the Nairobi office (Program Director, Program Finance Coordinator, Finance Officer); based in London/UK (Deputy Director, Senior Operations Manager, Programme Coordinator); and based in Jordan (M&E Coordinator; Finance Officer and Programme and Grants Coordinator) and Lebanon (Senior Technical Advisor, Innovation and Mainstream Grants) and WW2 Learning Partnership Team.

o External: Interact with grantees with regards to technical and finance/contract management.


Programme and Grant Management and Monitoring

• Support the full life cycle of funding rounds as follows:

o Develop, co-facilitate and guide competitive partner selection processes to identify partners for this project;

o Review concept notes, proposals and budgets and support key technical staff in this task before Project Lead sign off; and

o Lead and Support Partner Identity and Background Review, conduct vetting and project partner capacity assessments (due diligence) processes and documentation, including completion of the report and/or review of submitted reports and by senior officers.

• Support in the agreement, draft review of accountable grant arrangements (AGA), taking into account the due diligence outcomes and specific project and donor requirements.

• Coordinate with the technical advisors for support required for the effective management of the grants, including around reporting cycles.

• Acting as the grantee-partner focal point, coordinate the management and monitoring of grants funded portfolio following the award, and ensure that the funded projects continue to comply with the terms and conditions set in the grant agreement.

• Develop and maintain an in-depth understanding of grants, donor compliance, and budget conditions and status.

• Contribute to the What Works 2 programme grants risk register, to identify, monitor and mitigate against any key risks to programme delivery, and update the Senior Operations Manager, Fund Management.

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