|Date Posted||December 27, 2019|
Procurement and Logistics
1. JOB REF: PRC/2019/12
2. GRADE: Officer
3. REPORTS TO: Manager/Assistant Manager Procurement and Disposal
4. DIRECT REPORTS: None.
5. JOB PURPOSE: Compile information and records to draw up purchase orders for procurement of materials and services.
Create and maintain records of supply purchase orders, paid invoices, goods delivered, product and raw material quality, current inventory and future order scheduling.
Oversee fulfillment of supply contracts by verifying quantity and quality of incoming shipments, checking invoices for accuracy, ensuring compliance with contractual regulations and working with vendors as necessary to resolve any discrepancies.
Participate in negotiations with vendors, including researching prices, products and other data beforehand and coordinating with suppliers to create optimal purchasing contracts.
Prepares purchase orders and send copies to suppliers and to departments originating requests.
Determines if inventory quantities are enough for needs, ordering more materials when necessary.
Responds to customer and supplier inquiries about order status, changes, or cancellations.
Performs buying duties when necessary.
Contacts suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
Reviews requisition orders in order to verify accuracy, terminology, and specifications.
Prepares, maintains, and reviews purchasing files, reports and price lists.
Compares prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
Tracks the status of requisitions, contracts, and orders.
Purchase and supplies management.
Report writing and records management.
B. Behavioral Competencies
Accountability and Dependability: Takes personal responsibility for the quality and timeliness of work and achieves results with little oversight.
Transparency and Integrity: Earns others’ trust and respect through consistent honesty and professionalism in all interactions.
Team spirit and collaboration: Promotes cooperation and commitment within the team to achieve the Fund’s organizational goals and deliverables. Builds constructive working relationships characterized by a high level of acceptance, cooperation, and mutual respect
Adaptability and Flexibility: Adapts to changing needs, conditions, and work responsibilities.
Self-Management and thoroughness: effectively manage own time, priorities, and resources to achieve goals. Ensures that work is complete and accurate and independently follows up with others to ensure that agreements and commitments have been fulfilled.
Demonstrated proficiency in MS office packages is desirable.
Prior work experience is not a must.
Certification by Chartered Institute of Procurement and Supply (CIPS) or related procurement certification is desirable.