|Date Posted||February 7, 2020|
Procurement and Logistics
Job Title: Procurement Assistant (2 positions)
Sector: Supply Chain
Location: Imvepi, Uganda
Reporting to Procurement Officer, the Procurement Assistant is responsible for the efficient procurement of items/services for IRC’s office in Arua. S/He must be able to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.
Duties and Responsibilities
The implementation and/or maintenance of standard IRC procurement policies and procedures.
Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.
Coordination with Procurement Officer to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
Ensuring that a transparent and responsive procurement process is implemented and maintained.
Ensuring that all Supplies, services and equipment required are delivered in time.
Establishment and maintenance of ethical, professional working relationships with suppliers.
Doing regular market survey for regularly purchased items.
Advise the Procurement Officer of procurement-specific issues or improvements.
Any other duties or tasked delegated by Supply Chain Coordinator.
Generate and / or maintain an IRC MPA/MSA Vendor database.
Generate and/or maintain comprehensive price list for goods, services and equipment purchased by IRC and share with all field staff on weekly basis
Make sure the BvA system Purchase Requests are properly tracked and updated to help in generating the right BvA
Produce routine purchase status reports for Procurement Officer, Programs and Finance.
Maintain the IRC Purchase Request Tracking & Metrics system and submit routine reports to the Supply Chain Manager and Kampala.
Familiarity with major donor and local regulations / laws advantageous
Holder of a valid driving license
Competent in spoken and written English
Good mathematical skills.
Competent use of computers especially spreadsheets.
Strong sense of personal integrity.
Attention to detail.
Strong supervisory skills.
Ability to multi-task.
Team spirit and problem solving abilities.