Procurement Assistant

at International Rescue Committee (IRC)
Location Kampala, Uganda
Date Posted February 7, 2020
Category Procurement and Logistics
Job Type FULL_TIME
Currency UGX

Description

Job Title: Procurement Assistant (2 positions)

Sector: Supply Chain

Location: Imvepi, Uganda

Job Description

Reporting to Procurement Officer, the Procurement Assistant is responsible for the efficient procurement of items/services for IRC’s office in Arua. S/He must be able to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.

Duties and Responsibilities

The implementation and/or maintenance of standard IRC procurement policies and procedures.
Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.
Coordination with Procurement Officer to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
Ensuring that a transparent and responsive procurement process is implemented and maintained.
Ensuring that all Supplies, services and equipment required are delivered in time.
Establishment and maintenance of ethical, professional working relationships with suppliers.
Doing regular market survey for regularly purchased items.
Advise the Procurement Officer of procurement-specific issues or improvements.
Any other duties or tasked delegated by Supply Chain Coordinator.
Expected Deliverables

Generate and / or maintain an IRC MPA/MSA Vendor database.
Generate and/or maintain comprehensive price list for goods, services and equipment purchased by IRC and share with all field staff on weekly basis
Make sure the BvA system Purchase Requests are properly tracked and updated to help in generating the right BvA
Produce routine purchase status reports for Procurement Officer, Programs and Finance.
Maintain the IRC Purchase Request Tracking & Metrics system and submit routine reports to the Supply Chain Manager and Kampala.

Skills

Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).
Familiarity with major donor and local regulations / laws advantageous
Holder of a valid driving license
Competent in spoken and written English
Good mathematical skills.
Competent use of computers especially spreadsheets.
Strong sense of personal integrity.
Attention to detail.
Strong supervisory skills.
Ability to multi-task.
Team spirit and problem solving abilities.

Experience Requirements

Three years’ work experience in procurement, at least one year in a supervisory capacity.

Education Requirements

Diploma in Procurement and Logistics Management
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