Participate in annual procurement planning with the program team.
Manage the procurement e-mail account, which includes organizing the inbox and creating folders for each procurement and maintaining anonymity.
Guide staff on the appropriate procurement process based on expected monetary and authorization thresholds.
Follow up with suppliers, as needed, to confirm or change orders.
Advise staff on the timing and timeliness of the procurement process to ensure goods/services are procured as quickly as possible.
Track orders and ensure timely delivery.
Track procurements through the process using a tracking sheet.
Liaise with warehouse staff to ensure all products arrive on time and in good condition.
Compliance (25%)

Follow the Church World Services procurement process maintaining compliance with donor procurement standards.
Follow appropriate protocol for reporting suspected internal controls violations.
Data management (30%):

Ensure proper recording and custody of all procurement documents.
Ensure that information related to individual procurements is consistent, accurate, synchronized, and adequately documented.
Maintain updated records of invoices and contracts
Keep the procurement tracker updated and timely.
Assist in conducting market research to identify pricing trends
Qualifications:

Experience:

Three (3) years of paid relevant work experience required.
Relevant experience with US funded organizations is preferred.
Skills:

Knowledge of procurement ERP software e.g. Sylogist.
Good computer knowledge (MS Outlook, MS Excel).
Strong documentation and report-generation skills with the ability to understand, process and document information for a variety of audiences.
Excellent organizational and time management skills.