Ensure timely drafting of project procurement plans and timely supply chain processes.
Carry out periodic customer care assessment of the supply chain department.
Carry out market assessment and update supplier database.
Administration

Coordinate with Human Resources and Administration to:

Ensure that all project staff undergo orientation and induction and logistically equipped to perform their roles, with appropriate documentation.
Ensure that project asset files are created, maintained, and updated with all relevant documentation, according to relevant checklist.
Ensure provision of day-to-day advice to teams around interpretation and implementation of relevant administrative policies and procedures.
Provide support to the HR-Administration officer with regards to timely processing of all fund’s requests and contracts, ensuring their compliance with procedures.
Ensure Acted compliance to all regulatory laws of Uganda in terms of human resource and operational procedures such as (Taxes, permits etc.).
Initiate periodic review of all relevant policies and guide Sops.
Risk Management:

Coordinate with Transparency & Compliance team to:

Ensure continuous update of Risk Management Matrix for operations and follow up.

Ensure rigorous follow-up on internal and external audit recommendations.

Coordinate periodic training of operation support and project teams on policy updates both internal and donor.

Ensure all staff continuously receive refresher training on Acted Code of Conduct.

Contribute to Project Risk Management Plan, reviews, updates, and reporting.

Safety and Security.

Coordinate with Human Resources and Administration to:

Carry out security assessments of new ACTED facilities, ensure a standard level of facilities protection, and supervise guards.
Ensure a proper level of preparation before movement on the field, ensure transportation means are adapted, ensure a good fleet maintenance, and set movement rules which are adopted to the local context to support the logistics team in country.
Act as a point of contact for the Crisis Management Team.
Conduct security briefing for each new international staff arriving in the country.
Monitor the security preparedness of country and enforce staff compliance with internal security riles and SOPs, ensuring they are communicated to all staff and understood.
Ensure preparedness to evacuation and contingencies(check contingency kits, first aid kits etc.)
Required qualifications and technical competencies
Bachelor’s Degree in any related field
Masters’ degree is an added advantage.
A minimum of 7yrs experience setting up and managing administration, procurement, logistics and human resource systems in NGOs or business with supervisory responsibilities.
Sound knowledge of administration and logistics procedures is highly desirable.
Proven supervisory ability and/or technical skills combined with leadership.
Strong interpersonal skills and ability to establish and maintain effective working relationships with colleagues in diversified multi-cultural and multi-ethnics working environment,
Skills in managing, organizing, planning and implementing assigned tasks under pressure of frequent and tight schedules.
Strong ability to apply good judgment, negotiation, representation and decision-making skills in difficult and complex working environment.
Demonstrated analytical and problem-solving skills in difficult and complex working environment.