Operations Coordinator

at Care Uganda
Location Kampala, Uganda
Date Posted July 10, 2020
Category Social Services & Nonprofit
Job Type FULL_TIME
Currency UGX

Description

Operations Coordinator

Position, Location: Kampala
Job Summary
The operations coordinator oversees the functions of Safety and security, Procurement, Asset
Management, Logistics, Operational Administration, Transport & Fleet management, and quality
control of administration processes within the CARE Uganda Country program. Under the direct
supervision of the Operations Director, the Operations Coordinator will take a leadership role in
executing effective and efficient procurement, administration, logistics and asset control management
in CARE Uganda ensuring values and competencies in maintaining transparency, integrity and
compliance with established rules and regulations of CARE and the respective donor regulations. The
incumbent will undertake performance management reviews for direct reports and draw up
development action plans as necessary.Job Summary:
The operations coordinator oversees the functions of Safety and security, Procurement, Asset
Management, Logistics, Operational Administration, Transport & Fleet management, and quality
control of administration processes within the CARE Uganda Country program. Under the direct
supervision of the Operations Director, the Operations Coordinator will take a leadership role in
executing effective and efficient procurement, administration, logistics and asset control management
in CARE Uganda ensuring values and competencies in maintaining transparency, integrity and
compliance with established rules and regulations of CARE and the respective donor regulations. The
incumbent will undertake performance management reviews for direct reports and draw up
development action plans as necessary.
The position reports to the Operations Director.
II) Key Responsibilities and Tasks
Responsibility 1: Procurement Management
 Coordinate the entire process in the planning of procurement activities, ensuring effectivelyfunctioning processes to avoid costly delays based on projects’ procurement plans;
 Ensure effective lines of communication between the Project/Programme Managers and the
support team to ensure priority requirements, timely delivery of goods, works and services using
the CARE procurement procedures and guidelines:
 Ensure full compliance of procurement activities with the CARE’s Procurement Manual, Donor’s
Regulations;
 Implement effective internal control, proper design and functioning of a client-oriented
procurement management system for projects and related reporting requirements;
 Ensure effective use of internal Standard Operating Procedures in Procurement, control of
workflows, continuous business monitoring and improvements in systems and processes;
Application Procedure:
Candidates who are interested in the above job should submit an updated CV and Application letter
giving a day time telephone contact and names, telephone contacts and email addresses of 3 (three)
work related referees only through our recruitment email:([email protected])clearly
indicating the job title in the email subject. CVs will be received until 17th July, 2020. For any questions
please call our office on 0312258100/150
CARE IS AN EQUAL OPPORTUNITIES, GENDER SENSITIVE, CORRUPTION, SEXUAL EXPLOITATION
AND ABUSE INTOLERANT EMPLOYER. Please Note that CARE International in Uganda does not
ask any applicant payment for any recruitment process

Skills

•Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than having standards imposed; ensures interactions
and transactions are ethical and convey integrity.
•Integrity: Maintains social, ethical, and organizational norms; firmly adheres to codes of conduct and
ethical principles inherent to CARE.
•Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient / audience
and helps them understand and retain their message.
•Facilitating Change: Supports and manages the change process at CARE Uganda by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid
situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.
•Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Uganda
to develop effective strategic relationships between one’s area and other areas/departments/units or
external organizations to achieve CARE’s objectives.
•Management Excellence: Makes the connection between values and performance. Influences the performance of others, and ultimately, the performance of the organization. Sets direction, coaches & develops, promotes staff wellness & safety, practices & promotes compliance, models gender equity
& diversity, communicates effectively.

Experience Requirements

Minimum 4 years of experience in a related position.
Experience working in international NGO is desired;
Membership to a professional body is an added advantage
Strong leadership skills to enable holder to manage and grow a team that is experienced and ambitious.
Can work independently with minimal close-support from the supervisor.

Education Requirements

University degree in a business related course from a recognized institution;

A relevant post graduate degree is an added advantage

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