Office Assistant

at World Vision
Location Kampala, Uganda
Date Posted October 9, 2019
Category Admin & Office
Job Type FULL_TIME
Currency UGX

Description

Office Assistant

Back ground

World Vision Uganda is a Christian relief, development and advocacy non-government organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 82 districts in Uganda implementing projects in health & nutrition, water, sanitation & hygiene (WASH), livelihoods & community resilience, education and child protection. World Vision (WV) is committed to the protection of children and adult beneficiaries from exploitation and abuse and will not employ people whose background is not suitable for working with the beneficiaries above. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible.

Due to expansion in scope of our programmes, we are now seeking for qualified and passionate individuals willing to share in our vision and join our team in the position below.

Position: Office Assistant

Report to: Senior Administration Officer

Location: Kampala – National Office

Purpose of the position:

To provide administrative and clerical support to the National office, ensure 100% support of office events and meeting, distribute documents and information to different places in line with the division strategy.

Key Outputs/Responsibilities.

Promote a healthy working environment:

Kitchen cleaned 3 times a day

Ensure waste management for the kitchen and offices is regularly maintained

Maintain a clean kitchen at all times

Advise division assistant on restocking of office utilities and consumables

Sweeping and Mopping

Dusting and Cobwebbing

Coordinate fumigation at least bi annual

Cleaning windows and walls

Emptying and cleaning dustbins

Administrative support of WV meetings and events:

Arrive early to prepare and serve tea for staff

Prepare tea and bites for staff and stake holder meetings and events

Advise on adequate stock of tea supplies for meetings

Clerical support to the division:

Available to respond to staff requests for document delivery between Nakasero and Kisozi offices

Facilitate administrative support to other departments i.e: facilitate in-house meetings, filing stores issue notes for items received from stores

Provide accountability of consumables (weekly reports/ stock movement cards)

Self-Initiative and Drive:

Positive attitude to work and supporting the divisional objectives

Commitment to WVU Christian values and moral codes

Adherence to organizational guidelines and commitment to implementing them in daily routines

Collect waste and dispose it off.

Offloading and loading items

Skills

Must be able to work in a team with minimum supervision and flexibility.

Fluency in English is preferred.

Must belong to a local church.

Must be very hardworking, courteous and friendly

Commitment to working in a diverse team

Must be able to stay calm in stressful moments.

Education Requirements

An O level certificate.
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