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Logistics Officer West Nile

at ZOA
Location Kampala, Uganda
Date Posted September 4, 2019
Category Transportation & Logistics
Currency UGX


Logistics Officer West Nile - ZOA UGANDA
Organisation: ZOA

Closing date: 20 Sep 2019

Logistics Officer

Duty station: Arua

Reports to: Administrator/Programme Manager

About ZOA

ZOA is an international NGO that inspired by Christian identity and biblical message of reconciliation and restoration of a broken world with its headquarters in the Netherlands. ZOA operate in fifteen countries on and on three continents. At ZOA we provide relief to people affected by conflict or natural disasters, contribute to a new perspective of hope in which people work together for a promising future in dignity and mutual trust. Together with the affected communities we work on the recovery of their livelihoods.

In Uganda, ZOA has offices in Kampala, West Nile (Arua), Acholi (Nwoya), and Karamoja (Amudat). ZOA Uganda works both in relief and recovery on the themes of food security & livelihoods, WASH, primary/accelerated/vocational education, and conflict management with a special focus on land security.

About the position

The Logistics Officer is responsible for overseeing procurement, fleet, assets and warehousing aspects of ZOA West Nile operation. (S)He will work closely with Project Staffs, Administrator, and Programme Manager. Logistics Officer is instrumental in supporting program activities through his/her services.

Major responsibilities

Asset Management:

Maintain the asset records for the field office and liaise with the Administrator Kampala for a centralized assets inventory.
Ensure all the items bought that fall under asset category according to ZOA Policies are properly registered on the asset register with all the required information.
Maintain a softcopy and manual filing system of the Asset Register for West Nile Programme.
Liaise with all staff on assets management, movement and monitor if the register is properly maintained and matches with the softcopy.
Ensure quarterly reviews and physically crosscheck the asset register with the assets to ensure the asset tags are available on the assets and update the assets condition.
Fleet management:

Ensure that all vehicles and motorcycles are safe and road-worthy and have proper on-board documentation.
Maintain administrative files for each vehicle and motorcycle.
Continuous tracking of fleet log-sheets; responsible for monthly compilation of fuel consumptions & monthly compilation of Log-sheets and submitted on time to Kampala.
Schedule vehicle planning for day to day use. Oversee and ensure proper use of the vehicles.
Oversee fuel consumption purchase and tracking including coordination with gas station(s) for Arua, Yumbe & Rhino Camp.
Organize regular and timely service schedules for vehicles and motorcycles, while keeping a maintenance log.
Manage drivers’ leave schedules ensuring smooth operation of the fleet.
Ensure drivers and riders are trained.
Ensure security measures for vehicles such as parking, storage of keys, emergency supplies etc.
Ensures that security incidents reports, accidents reports are completed and filled including all vehicle and motorcycle incidents.
Responsible for overseeing of vehicle rentals including tracking of leases and payments.


Good (English) verbal and written communication skills preferred.
Computer literacy skills i.e. full knowledge of office applications.
Keen attention to detail and ability to complete tasks in a timely manner.
Excellent teamwork abilities and interpersonal skills.
Demonstrated flexibility, creativity and enthusiasm as well as a willingness to learn and to be continually adaptive within a dynamic and often self-directed working environment mandatory.
Highly proactive, problem-solving action orientation is essential.
Proven high Moral and Integrity is an asset.
Driving experience with a valid permit (class D) will be an added advantage.
Good writing, communication, organization, prioritization and negotiating skills.

Experience Requirements

At least 5 years relevant experience in Logistic and Supply Chain management, BBA and other related fields.
Significant background in humanitarian response activities.
Three years’ experience in Logistics and Administration management preferred.

Education Requirements

Bachelor’s Degree and/or Diploma