Human Resource & Admin. Officer

at International Rescue Committee (IRC)
Location Kampala, Uganda
Date Posted December 9, 2019
Category Human Resources
Currency UGX


Job Title: Human Resource & Admin. Officer

Sector: Human Resources

Deadline:  20th December 2019.

Location: Kampala, Uganda

Job Description

Under the direct supervision of the Senior HR and Admin Officer, the HR/ Admin Officer supports the affairs related to the day to day running of the IRC Uganda Office and supporting the country Office and is the focal person providing key support on all HR functions. The Human Resource Officer will assist in the human resources activities including recruitment and orientation, personnel files, staff benefits and insurance schemes and payroll.

Duties and Responsibilities

Recruitment and On-boarding

Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.
Prepare and post all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.
Maintain a recruitment resource database (CVs).
Maintain an organized recruitment resource database and bi-weekly update the recruitment status report and send it to all managers on a weekly basis
Organize interviews and follow through on hiring procedures in line with the IRC policy
Liaise with hiring managers and field based HR/Admin staff to ensure new staff are oriented upon hire in all IRC offices. Includes providing pre-assignment information, orienting employee to the IRC Way in the office
Contract Management

Preparing and track offer letters and employment contracts.
Prepare COS (Change of Status) forms as required and draft /track Staff Contracts, termination forms/notifications.
Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.
Ensure staff understands their benefits package and lead an effective administration of the benefits.
Maintain accurate and up to date personnel records of all employees including orderly archiving.
Ensure the IRC way violations are captured, reported and followed through on a monthly basis.
HRIS Support

Support the management of IRC Uganda’s HRIS system and ensuring that it is accurate and maintained up to date.
Support the maintenance of all talent acquisition and management processes in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.
Act as a point of contact for all Cornerstone enquiries


Customer focused with good interpersonal skills
Ability to work on own initiative with limited supervision
Ability to deal with ambiguity and work towards a resolution
Excellent written and verbal communication skills
Excellent Microsoft Office packages - Word, Excel, and Outlook.
Able to coach and support others
Work EnvironmentExtensive knowledge and experience of managing a payroll, preferably for more than 400 employees
Strong experience in an human resource support role
Ability to analyse and interpret numerical data and processes
Ability to maintain the highest degree of discretion and confidentiality of HR information
Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team
Organised and methodical and with good attention to detail
Willingness and ability to work within a multi-site, international

Experience Requirements

3 years of relevant professional experience in human resources
Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS
Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
Previous experience in using ProMISE HRMIS is an advantageorganisation

Security: Kampala is Security Level 2 - yellow.

Please note:

This position is open only to Ugandan nationals.

Education Requirements

University Degree, Diploma in Human Resources or similar professional qualification
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