Wednesday, February 28 2024

Duty Station:
Within Uganda , Kampala, East Africa
Job Overview
Job Title: Administration & HR Coordinator
Department: Human Resources
Duty Station: Uganda
Reports to: Country Manager
Type: Full Time

Job Purpose:
• The Administration & HR Coordinator is responsible for facilitating key administrative duties and to efficiently ensure the end-to-end running of human resource projects and operations.
• This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The Administration & HR Coordinator role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, recruitment, onboarding, etc.

Supervision Received: This position works highly autonomously and reports directly to the Country Director Management Responsibility: Oversee the office assistant and premises guard team

Duties & Responsibilities:
Manage Administration & HR duties:
• Maintain filing system; retrieve documents from filing system, handle requests for information and data
• Coordination of Opco Annual Performance Management Reviews

• Coordinates insurance, vacation, holiday, sick pay, etc. Requests

• Logistics HR department, requesting HR required items and make a follow up
• Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors

• Answering all internal and external HR-related queries and requests
• Event Planning for office based activities; meetings, team buildings
• Conducting internal HR compliance audits, and more.

Recruitment & Onboarding
• Assist in recruitment (arrange interview, email notification, and reference checks)
• Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems)
• Helping out where necessary during the pre-boarding and onboarding of employees, i.e. staying in touch with them, answering their questions, sending them relevant material, and so on
• Track probation status and alert GHR
• Update records with new hires

Education Requirement: No Requirements

Interested? Please apply by expressing your interest and a link to your Linkedin or CV to jobs@jibuco.com with the subject line,” Administration & HR Coordinator