General Support Officer

at Care Uganda
Location Kampala, Uganda
Date Posted July 10, 2020
Category Social Services & Nonprofit
Job Type FULL_TIME
Currency UGX

Description

General Support Officer

1 Position, Location: Kampala
Job Summary
The primary responsibility of this position is to efficiently and effectively support the CARE Uganda
Country office administration function through cordial, timely, effective internal and external
communication (including front office management) and work as an Executive Assistant (MA) to Senior
Management.

Job Summary:
The primary responsibility of this position is to efficiently and effectively support the CARE Uganda
Country office administration function through cordial, timely, effective internal and external
communication (including front office management) and work as an Executive Assistant (MA) to Senior
Management.
The holder will also be expected to use initiative in problem solving and help out inhuman resources
and project activities when requested to do so.
The position reports to Human Resources Manager. S/he collaborates closely with SMT and other CO
staff.
II) Key Responsibilities and Tasks
Responsibility 1: General Administrative Support
Administrative support to the CD and SMT
Work very closely with the CD to ease the administrative workload
Gather, analyse and report relevant data and provide input for CD & SMT action
Receive and answer phone calls and emails, and draft correspondences,
Create requisitions and setup vendors in People

Soft as and when required.
Photocopying, scanning and binding documents when required.
Initiate and follow-up on repairs needed with external service providers to ensure work is done
and there is value for money
Prepare PeopleSoft goods received notes for goods and services ensuring that they are delivered according to specifications (correct recipient, location, time, appropriate packaging etc.

Skills

Excellence: Sets high standards of performance for self and/or others; successfully completes
assignments; sets standards of excellence rather than having standards imposed; ensures
interactions and transactions are ethical and convey integrity.
Integrity: Maintains social, ethical, and organizational norms; firmly adheres to codes of conduct
and ethical principles inherent to CARE.
Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas
through a variety of media to individuals or groups in a manner that engages the recipient /
audience and helps them understand and retain their message.
Facilitating Change: Supports and manages the change process at CARE Uganda by developing a
culture affirmative of change; encouraging others to seek and act upon opportunities for different
and innovative approaches to addressing problems and opportunities; critically analyzing evolving
and fluid situations; facilitating the implementation and acceptance of change within the
workplace; actively engaging with resistance to change.
Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE
Uganda to develop effective strategic relationships between one’s area and other
areas/departments/units or external organizations to achieve CARE’s objectives

Experience Requirements

Minimum 3 years of experience in a similarly related position.

Education Requirements

A university degree in Business Administration, Communications, Public Relations, Human resource, or in any other relevant field from a recognized university;

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