|Date Posted||March 5, 2019|
Accounting & Finance
Location: Kampala, Uganda
Hours: Regular Full-time, 40 hours per week; Not Eligible for Overtime
Location: Based in RHITES-N Acholi, Kampala Office
Salary: Commensurate with required experience and qualifications
Reports to: Senior Administration and Finance Manager
University Research Co., LLC (URC)
URC is a global company dedicated to improving the quality of health care, social services, and health education worldwide. With a non-profit affiliate, the Center for Human Services (CHS), URC manages projects in over 45 countries, including the United States.
Established in 1965, URC offers a range of technical assistance to strengthen health and social systems and service quality by empowering communities and health workers to identify and scale up locally appropriate solutions to critical problems. Internationally, we expand access to and improve the quality of services addressing maternal, newborn, and child health; infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; food and nutrition; and vulnerable children and families. In the US, we focus on improving communication related to issues like substance abuse, with a particular focus on reaching underserved populations.
URC’s mission is to provide innovative, evidence-based solutions to health and social challenges worldwide. Please join us in carrying out our mission (http://www.urc-chs.com/).
Division & Project Overview:
The Quality and Performance Institute (QPI) is a division of URC that has implemented quality improvement and operations research programs in health care since 1981 and continues to be at the cutting edge of health care improvement work in countries around the world.
With the RHITES-N Acholi Project (Regional Health Integration to Enhance Services in Northern Uganda – Acholi), USAID will continue its support of the Government of Uganda’s (GOU) efforts to improve access to and use of health services in the country’s post-conflict northern region. RHITES-N Acholi Project activities will build on USAID investments and national advances to increase access to and use of high-quality integrated services that accelerate the ability and capacity to respond to the specific health needs of residents in the Acholi sub-region, leveraging the URC-ASSIST project successes.
Roles and Responsibilities:
As part of the finance team, the Finance Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards. As part of the responsibilities, s/he will supervise two Finance Assistants.
Specific duties and Responsibilities include but are not limited to:
To maintain financial systems and controls to ensure the efficiency, integrity and transparency of the office operations in accordance with URC guidelines, national legal requirements and internationally accepted accounting standards.
Establish and implement financial procedures in line with the organizational requirements.
Posting financial transactions in Quick Books financial reporting package & updating the system on a daily basis and ensuring proper and accurate codding of financial transactions.
Helping Finance Director in monthly expenditure analysis, report and etc
Prepare draft financial/Accounts report (Monthly, Quarterly, Annually) as requested and sending them to HQ.
Helping SAFM to track yearly budget and preparing intelligent reports
Helping SAFM to prepare new budget for new proposal and others.
3. Manage finances & payments
Preparing monthly staff payroll sheet and process them.
Reviewing mobile money transaction daily basis and ensuring accuracy of transaction in recording and disbursing.
Review of all payment vouchers before sending them to SAFM and payment
Work closely with the SAFM to ensure timely preparation and processing of payments by confirming all payments are reasonable, allowable, and allocable to the project.
Ensure preparation and filing of NSSF, PAYE and LST returns to appropriate authorities.
Keeping liaison with Bank
4. Internal control functions
Uphold to the Organization’s Financial & internal control systems.
Communicating with Gulu team to ensure smooth financial operations
5. Record Keeping & documentation.
Establish/maintain an indexed filing system in the finance section and ensure financial documents are filed as per the filing system.
Maintain financial and accounting records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other day-to-day transactions.
Assist with the maintenance of a proper filing system for all financial reports, field wire requests, bank reconciliations; field accounts review certifications and other finance documentation
6. Other requirements.
Provide on-going support & mentoring to project Staff with regard to project financial systems & procedures.
Any other duties as may be assigned by the supervisor or delegate.
Experience working with USAID-funded projects, and with Mobile Money payments modules
Excellent writing, computer, management and organizational skills.
Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
Demonstrable results in previous work environment should reinforce claims to this experience.
A motivated, focused, disciplined professional, with the drive and dynamism to work under pressure with competing deadlines, and possess the ability to make an immediate impact.
Possess excellent communication, interpersonal, analytical and result-oriented skills, and experience in managing objectives with the customer in mind.
Good judgment, initiative, high sense of responsibility, tactful, ability to plan, organize and measure outcomes of interventions.
Exemplary and honest, with a high level of energy and integrity, and able to work under minimum supervision.
Flexible, innovative, with good record keeping, communication, presentation, report-writing, and interpersonal skills.
Team player with the ability to make positive contributions
At least three (3) years of experience in the financial management