Responsibilities

The focus of the post is to provide support to the overall management of a service line within allowances and Payments Service Delivery model of the RSCE. This post provides guidance and direction to the relevant service delivery area. The Finance Officer at this level is responsible for a fully integrated and regulatory-compliant Service Line. The post provides advice to staff members and managers, encompassing sub-functional specialties in relation to the activities of their Service Lines such as financial management. On behalf of the Service Line, the Finance Officer supports the RSCE with: Administration of Allowances and Payments

Managing the achievement of RSCE key performance indicators (KPIs) and all Service Level Agreements (SLAs) components for the RSCE projects/programmes/operations related to the respective Service Line.
Treasury role for all payments originating from RSCE client Mission, and all payments assigned to the RSCE house banks; liaises daily with the UN Treasury at HQ for the oversight on payments of vendors and personnel released by the RSCE.
Oversees the preparation of staff members’ entitlements including claims, danger pay, daily subsistence allowance, mission subsistence allowances for Government Provided Personnel, Civilian Police and Staff Officers, volunteer living allowance and any other allowances for payments in conformity and adherence to applicable United Nations polices e.g., staff rules, financial regulations and rules, ST/AI issuances or practices, IPSAS policy framework etc.

Supervises the disbursement processes of the RSCE or the Client Missions as appropriate; monitors the house bank account balances and transaction summaries; manages cash flow requirements.

Provides advice, financial interpretations, adaptations and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins and Circulars under the guidance of the Service Delivery Manager.
Acts as a Certifying Officer under Financial Rule 105.5 or Approving Officer under Financial Rule 105.4 in adherence with the UN Regulations and Rules. d7c29PF veHSS
Reviews and verifies completeness of documentation supporting invoices and payment requests.
Approves and creates profiles in payroll systems.
Management of delivery of services such as processing of non-travel related commercial vendors’ invoices and payments to vendors providing goods or services to all RSCE Client Missions (processing invoices resulting from commitments such as Purchase Orders, Fund Commitments, Direct Expenditures, Medical clinic invoices and Replenishment of imprest/petty cash.
Development of the Service Line’s annual budget development programme, particularly with respect to the establishment of major resourcing priorities, prepare cost estimates and budget proposals, in terns of the Service Line’s resourcing requirements such as non-staff requirements, including programmatic aspects; review, analyze and revise data with respect to the finalization of the budget proposals as well as Result Based Budgeting inputs.
Participates in the preparation, review and finalization of budget performance reports in compliance with the Legislative requirements and recommendations and Controller’s instructions; reviews and ensures valid variances between approved budgets and actual expenditures.
Participates in developing inputs to the UN’s legislative process for consideration of the Centre’s financing requirements by FBFD, Controller’s Office, the Advisory Committee on Administrative and Budgetary Questions (ACABQ) and the Fifth Committee of the General Assembly. Others
Assists with the development of a communication strategy with a provision of input related to their service line for the RSCE dedicated intranet page on Finance issues as required.
Supervise the work and manage the performance of administrative support staff.
Performs other duties as may be assigned.
Competencies

Professionalism: Knowledge of financial and payroll policies, principles, practices, and procedures, including IPSAS requirements in relation to payroll. Ability to identity sources for data collection, conduct independent research and analysis, identify, apply analytical and evaluative skills to resolve transaction errors, and formulate options and present conclusions. Ability to apply various United Nations or a similar entity administrative rules and regulations in work situations. Ability to provide supervisory support to junior team members. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client. Managing performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.

Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance or in a related field is required. A first-level degree with seven (07) years of qualifying work experience may be accepted in lieu of the advanced university degree.

Job - Specific Qualification

Not available.

Work Experience

At least five (05) years of progressively responsible experience in finance, administration, budget, business administration, human resources management, or related area is required. For first level degree holders, seven (07) years of qualifying experience will be a must. Experience with financial management or accounting in an international setting is desirable. Experience working in a United Nations common system (Peacekeeping field operations, political missions and UN agencies, funds and programmes) – or similar international organization or non-governmental organization is desirable. Experience processing financial and/or payroll transactions, utilizing an ERP (i.e., SAP, PeopleSoft, etc.), in an international setting is desirable. Experience working in a Shared Service Centre or similar setup to provide support to clients in an international setting is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English, oral and written is required; and knowledge of French is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

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