Finance Assistant (Yumbe), Yumbe, Uganda

PROGRAM MANAGEMENT

Prepare checks or wire transfer payments based on fully approved documents and present them to final authorizers for EFTs
Receive all documentation from other departments for finance review and assign them to respective finance reviewers as per AAM.
Coordinate with KMP and submit documents for weekly posting.
Ensure Yumbe Cash is well managed including petty cash replenishments, Cash counts and safety guidelines adhered to.
Perform accurate Weekly and end month cash counts and reconciliations for Yumbe cash transactions
Ensuring that all supplier payments have receipts acknowledging payment attached to them in a timely manner.
Ensure that compliance to the Approval levels of all supporting documents (quotation analysis, POs, PRs, Payment requests) before proceeding to make a payment
Making entry of Cash transactions in Field connect Accounting Software for review by the FO and posting.
Stamping of All transactions for Yumbe office with PAID and CLEARED stamp respectively as per requirement.
Scanning Finance documents and saving then on Finance google drive weekly.
File all cash and bank vouchers and maintain a systematic voucher filing system, well labelled such that files are clearly identifiable.
Maintaining an updated advance register for Yumbe office and ensuring that employee advances are cleared within the limits of MC advance policy.
Any other tasks that may be assigned by the supervisor.
Supervisory Responsibility: None

Accountability

Reports Directly to: Finance Officer

Works Directly with: Finance Director, Finance Manager, Senior Finance Officers, Finance Officers, Program Managers, HR, Operations Department and other MC team members

Knowledge and Experience

Demonstrated Knowledge of bookkeeping, banking or cashiering experience. Experience with INGO will be an added advantage.
A degree in accounting/Finance or a relevant business field is desirable, with or pursuing a professional course is an added advantage.
Demonstrated knowledge of financial management and accounting
Strong analytical skills including attention to details are essential
Demonstrated experience and skills with e-payment tools (online banking, Mobile Money payments)
Strong computer skills in MS Office programs, particularly Excel.
Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail.