TJO : Finance Assistant;G5
Assists in the review of completeness of documentation supporting invoices and payment
requests; Process vendors payments in Umoja after verification of accuracy and consistency
with Purchase Order and Goods Receipt/Service Certification; Advise Vendors, Procurement,
SAU, R&I, etc. of any missing documentation or anomalies that may delay payment within
one business day; Make close follow up to obtain missing documentation; Maintain record of
pending issues, update case files weekly; Respond to queries from Vendors, Procurement,
SAU, R&I, etc. ; Measure performance against established KPI's; vendor open items monthly.
Assists in the verification of transfers to other house banks, imprest payment and preparation
of statement, as well as preparation of remittance requests to UNHQ and projection of offcycle payments to UNMISS; Answering queries from staff members, vendors, missions, other
house banks; Keeping accurate records for the purpose of auditing, and performance reports.
Process Assignment Grants, Relocation Grants, and DSA payments. Approve and create
profile in Progen for payroll.
Prepare advance payment request; Initiate BP requests; Process daily allowances for TCCs /
PCCs (Troop Contributing Countries and Police Contributing Countries); Process MSA;
Process final and withheld payments (as well as recoveries); Payment of DHL invoices;
Release payroll, and payments for entitlements.
Perform other duties as and when required by the Supervisor.
Competencies
Professionalism – Ability to identify issues, formulate opinions, draw conclusions and
recommendations. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or challenges;
remains calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas of work.
Client Orientation - Considers all those to whom services are provided to be "clients" and
seeks to see things from clients' point of view; Establishes and maintains productive
partnerships with clients by gaining their trust and respect; Identifies clients' needs and
matches them to appropriate solutions; Monitors ongoing developments inside and outside the
clients' environment to keep informed and anticipate problems; Keeps clients informed of
progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Planning & Organizing - Develops clear goals that are consistent with agreed strategies;
Identifies priority activities and assignments; adjusts priorities as required; Allocates
appropriate amount of time and resources for completing work; Foresees risks and allows for
contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time
efficiently.
Education
High School Diploma or equivalent is required.
Job Specific Qualifications
An additional qualification or certification in finance, accounting, or audit is desirable.
Work Experience
A minimum of five (5) years of progressively responsible experience in financial
management, administrative services or related area is required. The minimum years of
relevant experience is reduced to three (3) for candidates who possess a first level degree or
higher.
Experience in administration of a broad range of Allowances and Payments using Systems
Applications and Products (SAP) or Enterprise Resource Planning (ERP) software e.g. Umoja
or similar is required.