Finance and Administration Assistant

at International Rescue Committee (IRC)
Location Kampala, Uganda
Date Posted December 2, 2019
Category Accounting & Finance
Job Type FULL_TIME
Currency UGX

Description

Finance and Administration Assistant, Kagadi, Uganda
Organization: International Rescue Committee (IRC)
Country: Uganda
Field location: Kagadi, Uganda

Job Description

BACKGROUND: Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies. The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord's Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala and Kiryandongo settlement. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development -bringing people from harm to home. The IRC currently works in regions of Karamoja, northern Uganda, West Nile, South West, and Kampala providing life-saving services to conflict-affected and displaced refugee and host community. SCOPE OF WORK: Reporting to the HR Officer, and Finance Officer, the Finance and Admin Assistant is responsible for providing support for day-to-day administrative requirements, including ware house and petty cash management in the IRC satellite office. RESPONSIBILITIES: Administration:

Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills.
Ensure proper office management through proactive engagement with office cleaner.
Ensures OADM forms/Templates are replenished and updated.
Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs
Ensure proper inventory system is in place at the satellite office

Skills

Proven skills in administration and finance
Strong organizational, interpersonal skills
Good administrative skillsStrong written and oral English communications skills
Excellent computer skills including MS Word, Excel, PowerPoint and Outlook

Experience Requirements

At least 2 years of experience in similar position;

Education Requirements

University studies/ Higher education in Business administration, Business Studies or any other related course;
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