Finance & Administration Coordinator

at Educate!
Location Kampala, Uganda
Date Posted January 14, 2020
Category Accounting & Finance
Job Type FULL_TIME
Currency UGX

Description

Finance & Administration Coordinator - OosY

Position Overview

We are looking for enthusiastic, self-driven, organised individual with great interpersonal and communication skills to fill the Finance & Administration Coordinator position in the Out of School Youth (OosY) Bootcamp Program. They shall be responsible for smooth financial and administrative operations of the Bootcamp program, achieving four main objectives: Accounts and Budget Report: Observing and implementing all Educate! Bootcamp accounting systems, payments, book-keeping and statutory filing. Financial and operational reporting. Assisting Program Manager to better manage the program budget through BVA reports, training, and advocating Youth First. Procurement Coordination and Checks: Lead the procurement process, ensuring adherence to procurement best practices through peer review and checks of team submissions, enforcing compliance at all levels while securing value for E! Funds. Field Finance Support:

About Educate!

Educate! prepares youth in Africa with the skills to succeed in today’s economy.

We tackle youth unemployment by reforming what schools teach and how they teach it, so that students in Africa have the skills to start businesses, get jobs and drive development in their communities. Our model is delivered through practically-trained teachers and youth mentors. Educate!’s goal is to make this practical, skills-based model part of national education systems.

In 2020, we’re working in 175 secondary schools in Rwanda, 60 pilot schools in Kenya, and over 750 schools in Uganda reaching over 42,000 students intensively and 530,000 more broadly. Our model was proven to have massive impact in a randomized controlled trial. Graduates earned DOUBLE the income of a control group and had a 64% increase in business creation. Our graduates change their lives and their communities, such as Lillian Aero who employs over 100 AIDS-affected women.

Accounts & Budget Report (35%):
Payments and Supporting Documentation

Ensure all payments are made in line with Educate! financial policies and procedures
Ensure all payments are filed with adequate supporting documentation
Ensure all payments are made in a timely, cost effective and transparent manner
Ensure all payments are recorded immediately in the cashbooks
Budget Management

Prepare Budget versus Actual analysis for Bootcamp Program operations.
Advise Program Manager on budgetary implications of activities
Support Program Manager and staff in ensuring cost effectiveness in all Bootcamp Program Educate! activities in Uganda
QuickBooks posting and reporting

Post all transactions promptly into QuickBooks not to exceed the 3rd day of the following month
Carry out monthly bank and other ledger reconciliations by 2nd day of the following month
Provide program monthly financials and reports
Tax and other statutory filing

Skills

Hands-on experience in operating spreadsheets and accounting software (Quickbooks and Excel)
Experience in planning and logistics
Systems oriented, high integrity, excellent customer service, general management and strong personality.
Experience in multitasking in a fast-paced environment, set priorities, work independently as well as thrive in a team.
Data entry skills along with a knack for numbers
Proficiency in English and in MS Office as well as Customer service orientation and negotiation skills
High degree of accuracy and attention to detail plus a Fast Learner with keen attention to detail.
Great administrator who is passionate about the youth with integrity and trustworthiness coupled with strong interpersonal skills.
Fits our Five Cultural Tenets (see What is Educate! About? below); Learn more by looking at Educate!’s culture deck here.
Terms

Experience Requirements

A minimum of 3 years of professional experience
Proven ability to calculate, post and manage accounting figures and financial records

Education Requirements

BSc degree in Finance, Accounting or Business administration.