|Date Posted||May 15, 2019|
Social Services & Nonprofit
Job Title: Deputy Director of Programs
Sector: Program Administration
Employment Category: Fixed Term
Employment Type: Full-Time
Location: Kampala, Uganda
The IRC has been working in Uganda since 1998 supporting IDPs, refugees and various institutions in the country notably the government, community based organizations, the civil society and the private sector. The current program portfolio in Uganda includes health, economic recovery and development, protection, and women’s protection and empowerment. IRC has its country office in Kampala and regional offices in Kitgum, Yumbe, Moroto and South West Uganda.
Scope of Work
The Deputy Director of Programs will lead the program and grants unit with leadership in the areas of strategic programming and planning, ensuring program quality (also as an Exemplar pilot country), promoting strategic growth and strong external and internal representation and advocacy. S/he must be able to motivate and lead a diverse staff as well as effectively manage programs, partnerships and budgets. The position will report to the Country Director and be based in Kampala with frequent travel in country.
• Contribute to implementation of the Strategy Action Plan (SAP) for Uganda through committed investment in the monitoring of the SAP Implementation Plan (SAP-IP)
• Ensure strategic direction of programs is in line with the revised 2018 SAP
• Plan and oversee multi-sector needs assessments
• In coordination with the Country Director and the Program team, ensure the development of new program opportunities in line with IRC Uganda’s SAP
• Provide leadership in the design of new projects that addresses both emergency needs as well as longer term issues in Uganda, including identification of potential partners (local and INGOs) and ensuring overall quality of proposals
• In coordination with technical staff, identify local NGO partners; develop and implement capacity-building protocols for the transfer of IRC skills and experience to local government and national NGO partners
• In coordination with the Program Coordinator for Exemplar, ensure Exemplar initiatives (including Theories of Change) are included at design stage
• Develop advocacy mechanisms and identify networks for coalition building
• Provide overall leadership and management to all IRC Uganda programs, by protecting and enforcing strategic program direction and growth.
• Monitor all programs through periodic field visits (at least 50% of time) and review sessions and ensure that program implementation strategies are compatible with SAP ambitions.
• Train staff on identified areas - technical and program management issues
• Liaise with various stakeholders - local authorities, donors, NGOs, and other operational partners in Uganda through attendance in coordination meetings and other relevant forums
• Ensure appropriate management tools are developed for successful implementation of projects, including workplans, M&E plans, spending plans, procurement plans, etc.
• In coordination with the Program Coordinator for Exemplar, ensure Exemplar initiatives are implemented according to the work plan
Grant management support
• Work with the program coordinators/ managers and the finance team to track monthly project expenditure against program budget
• Recommend grant and budget revisions in consultation with the program managers/ coordinators and field teams
• Assist in budget development with the field teams and program managers/ coordinators in consultation with finance and operations departments
• Review all program donor reports and new project proposals in collaboration with the program department, technical coordinators, operations and finance departments; ensure completeness, quality and timely submission
• Encourage constructive and productive communication between program and operations staff to guarantee timely service
• Ensure program compliance with internal control procedures
• Be aware and adhere to security protocols for the organization in line with the Security Management Plan for the country program
• Directly supervise 4-6 program staff (program managers/ coordinators). Matrix manage field based project coordinators
• Coach and build capacity of program staff leading to staff retention and enhancing program quality
• Coordinate the recruitment of all program staff, and recommend promotions, performance action for program staff in consultation with direct supervisors, Human Resources and the Country Director.
• Ensure the Performance Management System for all program staff is followed and carried out as required
Communication and Coordination
• Liaise with counterparts, UN agencies and NGOs in the field to coordinate multi-sector integrated programs, standardize sector specific activities and obtain up-to-date information for program planning and implementation. Ensure IRC participation in respective sector specific coordination forums and help foster exchanges of program information, best practices and training materials with partners, involved communities and various line Government ministry officials
• Ensure regular communication between field program teams and program department staff.
• In coordination with the Country Director and the management team ensure effective communication mechanism is in place to facilitate access to information by all staff to enhance inclusive participation and empowering work environment
• In coordination with the Country Director and program managers/ coordinators liaise with IRC’s Technical Units (NY and UK) for technical guidance and support on quality implementation and new program design.
• Demonstrated excellence in proposal and report development and writing
• Demonstrated excellence in human resource management, particularly in a multi-cultural environment, including techniques for staff development, training, motivation, and discipline
• Demonstrated excellence in multi-tasking, time management, and flexibility
• Demonstrated skills and experience working within INGO finance, security and operational frameworks
• Knowledge of best practices in project design, implementation and community participation techniques
• The ability to take the initiative and proven ability to work creatively, innovatively and effectively to make decisions with limited direct supervision
• Knowledge of word processing and spreadsheet software programs
Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances
• Six to eight years of experience, preferably in relief/development work with management and supervisory responsibilities in program, administration at senior management level
• Direct experience in building the capacity of national NGOs and working with local partners including a clear understanding of NGO capacity building
• Experience working with and coordinating with donors including EU, ECHO, foundation donors, UN, DFID, USAID etc.
• Masters degree in relevant field (Development Studies, Social Sciences, International Relations, etc)