Programme Officer Monitoring, Evaluation, Reporting and communication

at Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Location Kampala, Uganda
Date Posted February 12, 2024
Category Management
Currency UGX


Closing date: Saturday, 24 February 2024

Organizational Context
The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. UN Women provides support to Member States’ efforts and priorities in meeting their gender equality goals and for building effective partnerships with civil society and other relevant actors.

UN Women operationalizes this through Flagship Programming Initiatives (FPIs) developed to achieve transformative results for gender equality and women empowerment. The FPIs respond to the expanded agenda for Beijing+20 and the Sustainable Development Goals (SDGs). The main objective of UN Women’s support to Government under Peace and Security is to facilitate Women’s contribution to sustainable peace and see to it that Women contribute to and benefit from prevention of conflict and disaster.

The UN Security Council Resolution 1325, unanimously adopted in October 2000, stressed the importance of equal participation and full involvement of women in all efforts of maintaining and promoting peace and security. The Government of Uganda has been implementing the National Action Plan on UNSCR 1325 since 2008. The first 3 – year NAP ended in 2010 and the second NAP 2011 -2015 expired in December 2015. The NAP provides a framework for the implementation of UNSCR 1325, it outlines the roles and responsibilities of government, civil society and development partners, and provides indicators for measuring progress via the UNSCR 1325 Civil Society Taskforce. The Ministry of Gender, Labour and Social Development (MoGLSD) as the National Gender Machinery led the development and implementation of the past NAPs and is also leading on the implementation monitoring and reporting of the 3rd NAP 1325, with technical and financial support from UN Women Uganda CO.

Under the overall guidance and leadership of the Country Representative, and under the direct supervision of the Women Peace and Security (WPS) Programme Specialist, with technical support from the Humanitarian Specialist, the Monitoring, Evaluation, Reporting and Communications Programme Officer will be responsible for communication and monitoring activities for the WPHF programme with support of the WPSHA team. She/he will support the implementation of the WPHF Programme and process result based –monitoring data reports, incorporating monitoring and reporting into programme formulation as well tracking against Strategic Plan targets and the reporting of results to internal and external audiences.

Duties and Responsibilities

2. Key Functions and Accountabilities

Primary Tasks: 1. Support the monitoring and reporting of WPHF grantees and sharing of results to internal (Senior Management) and external (WPHF Secretariate, NSC, Donors) audiences.

Review, coordinate, and monitor the submission of quarterly progress reports submitted by WPHF grantees and provide feedback to improve the quality and timeliness of reporting.
Led the development and monitor the WPHF Monitoring and Evaluation Plan; incl. technical support to design of monitoring and evaluation standards, and the development of monitoring tools and standards.

Lead and support in all reporting obligations; quarterly and yearly WPS reports, annual WPHF report(s), quarterly calls with the WPHF secretariat, and other donor reports as necessary.

Include inputs from relevant evaluation findings, conclusions and recommendations into programme formulation, knowledge and outreach products.
Collect and compile program activity information, evaluating progress toward achievement of annual work plans and related program outcomes.
Implement and provide technical support incl. through trainings to partners on M&E and reporting, in particular in developing Performance Monitoring Frameworks (PMFs), systems and plans, evaluation tools, SMART indicator development, and Baseline Surveys;
2. Provide substantive inputs to internal and external communication efforts and advocacy efforts.

Lead the implementation of the internal and external WPHF Uganda communications and advocacy strategy in close coordination with the Communication Unit/Lead CO Uganda and WPHF secretariat.
Develop communication materials for marketing and donor outreach, including program briefs, partner profiles and press releases in coordination with the supervisor.
Liaises and coordinates with Country Office (CO) communications staff to ensure communication and on WPHF activities.
Support and prepare content for the WPSHA quarterly newspaper; website and social media platforms of the UN Women regional and country office ensuring consistent quality and appropriateness of the materials.
Support the preparation of regular updates to the WPHF National Steering Committee and Quarterly Calls with the WPHF secretariat.
Ensure quality and timely documentation of success stories and share within the relevant network.
Maintenance of Project communication information database and photo library.
Prepare relevant documentation such as project summaries, conference papers, briefing notes, speeches, presentations and donor profiles related to the WPHF activities in Uganda.
Secondary Tasks: 3.Support WPHF focal point in programme implementation

Support in guiding WPHF grantees in project implementation through regular communication, monitoring and as well as ensuring appropriate and timely delivery of reports and financial documentation through quarterly implementation reports.
Maintain relationships with WPHF grantees to support implementation and coordination of the WPHF grantee projects in Uganda.
Support in administrative tasks to support WPHF focal point as necessary.
4. Support WPHF focal point in implementing WPHF Uganda capacity building (CB) programme for WPHF


Support the implementation of the WPHF Uganda capacity building programme and coordinate with relevant
colleagues in the CO, external experts and WPHF grantees on its implementation.

Identify opportunities for capacity building of partners based on project implementation and reporting of
WPHF grantees and facilitate support to capacity building measures.

Identify relevant good practices, evaluation findings, lessons learned, conclusions and recommendations for
the development of knowledge products and capacity development tools.

Support the development and dissemination of capacity building and knowledge products including training
materials and packages for WPHF grantees.

5. The incumbent performs other duties within their functional profile as deemed necessary for the efficient

functioning of the Office and the Organisation.

Key Performance Indicators

Timely and quality technical support to the WPSHA programme team and partners in line with the work plan eDcCXMx veHIZ
Quality and timely development and review of systems for tracking/monitoring
Timely submission of quality and accurate reports
Quality support to Evaluation processes, including timely coordination of mission.

3. Competencies

Core Values:

Respect for Diversity
Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Creative Problem Solving
Effective Communication

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