The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and coordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org). In line with this mandate UNHCR supports the Republic of Uganda in protecting individuals who seeks asylum in the country as well as those in the country at risk of being stateless or who already are considered stateless. UNHCR also provides direct assistance through implementing partners to refugees and asylum seekers in Uganda. UNHCR puts a strong effort into identifying durable solutions for all refugees in Uganda and to reduce the risk of persons in the country becoming stateless.

Context

Uganda is hosting over 1,604,813 refugees from different countries. Refugees from South Sudan and Democratic Republic of Congo (DRC) continue to arrive at an average rate of over 200 per month. Many refugees have spent long periods of time walking through the bush, often without access to food, water and other needs. UNHCR with Office of the Prime Minister and partners, has set up office in various parts of the country which include Mbarara and Kikuube districts to support the refugee’s response. These offices have over 180 fleet of both light vehicles, buses and Trucks. Additionally, we have over 150 motorcycles and over 50 generators. Based on interviews with refugees, reasons for flight are: 1) indiscriminate killing of civilians often based on ethnic origin, arbitrary arrest; 2) targeted killings; 3) forced recruitment of boys and men; 4) burning of villages, property and killing of livestock, 5) looting and abduction 6) hunger and lack of adequate food, medication and basic services. Fleet management for both UNHCR and Partner organizations is therefore crucial considering the number of assets (vehicle/buses/truck/motorcycles and generators) that are currently supporting the operation on a daily basis. Under the overall supervision the Head of Sub-Office, and the direct supervision of the Associate Supply Officer, the Associate Fleet Manager will support and strengthen fleet coordination, monitoring and evaluation of all the fleet management activities for UNHCR in the Sub Office.

Task description

Under the direct supervision of Associate Supply Officer, the UN Volunteer will undertake the following tasks:

Coordinate, manage and support all the fleet management activities in the Office.
Implement effective fleet management that regularly monitors the fleet pool, saves cost and safeguards the investment of the organisation.
Apply UNHCR's fleet management strategy when preparing plans for purchase of important fleet assets. Conduct spend analyses using historical spend data to identify trends that can be used to plan procurement activities and Frame Agreements.
Plan for acquisition, maintenance and replacement of fleet assets. Develop local fleet management replacement strategies taking into account UNHCR short and medium term requirements.
Coordinate activities of implementing partners and/or contractors performing fleet related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
Respond to field requests for information and advice and coordinate responses from a range of HQ units to provide a clear, consistent and timely response to the field.
Collect information both in the field and in HQ, to ensure relevant and appropriate information is gathered and shared. Promote an understanding of concerns, objectives and priorities for fleet related issues by providing information or expertise to interested parties.
Infrastructure Support
Provide fleet management reports, customized reports, and gathers information on all fleet assets and provides in-depth reports periodically and when requested.
Monitor the quality and accuracy of fleet related data in relevant business systems. Com-pile and analyse statistical information, identify trends and developments in fleet related matters that will assist in decision making.
Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on fleet management.
Eligibility criteria

Age: 27 - 80

Nationality

Candidate must be a national of a country other than the country of assignment.

Requirements

Required experience

3 years of experience in general logistics, including warehousing, transportation, customs clearance and procurement, and in managing and supporting staff. The following experience is preferred: in other UN organizations, working for a humanitarian aid organization in a developing country and/or working in fleet and transport management within UNHCR.

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Computer literate; proficiency in MS Office applications (Word, Excel, etc); knowledge of publishing software an asset.
Excellent drafting and reporting skills; good research and analytical skills;
Strong interpersonal skills and ability to work in a team;
Sound security awareness;