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Assistant Storekeeper

at WFP - World Food Programme
Location Kampala, Uganda
Date Posted April 19, 2019
Category Manufacturing & Warehouse
Job Type FULL_TIME
Currency UGX

Description

Assistant Storekeeper SC3 (2 positions) Arua/Rhino

United Nations World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their lives. On average, WFP reaches more than 80 million people with food assistance in 80 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to food and contribute to lasting solutions, especially in many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food assistance in emergencies and work with communities to improve nutrition and build resilience. WFP provides life-saving food assistance and livelihood opportunities to refugees in Uganda. In addition, WFP assists the most vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP works with smallholder farmers and links them to markets.

As Uganda strives to achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is also assessing its relevance and repositioning its role in Uganda.

ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Assistant Storekeeper SC3 to be based in Arua/Yumbe. The selected candidate will be employed on Service Contract.

ORGANIZATIONAL CONTEXT

The incumbents will be based in various field offices. He/She will report to the Head of Field Office or the designate. He/She is expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis.

JOB PURPOSE

To support receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse guidelines and standards.

KEY ACCOUNTABILITIES (not all-inclusive)

Provide overall supervision and training of Tally Clerks and Casual Labourers;
Effectively receipt/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
Prepare and verify warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records, to ensure immediate reporting on commodity movements in line with the corporate requirements.
Conduct daily warehouse closing reconciliation and accurate inventory checks in compliance with the warehouse management requirements.
Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehosue loss reports recommending approriate solutions to enable informed decision making;
Implement appropriate measures to safeguard food and non-food commodities to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
Monitor condition of the warehouse and commodities and take appropriate actions to support efficient warehouse space-utilization and well-organized commodity storage following WFP warehouse standards.
Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance

Skills

Proficiency in the local language dialects of Lugbara, Madi, Aringa and Luo is desirable.

Experience Requirements

At least three (3) years of progressively responsible professional experience in a fast paced environment dealing with managing logistics database, running queries on ongoing shipments, pipeline information, inventory management, service provider contracts administration and execution;
Experience in warehouse management, Casual labour management or pest management;
Fluency in both Oral and Written English;
• Experience monitoring various aspects of logistics operations.
• Experience in supporting warehouse management.
• Experience in supporting inventory management.
• Experience in data entry and extracting routine reports.

Education Requirements

At least a Diploma in Stores Management, Logistics, Supply Chain and Business Administration/Management, Procurement or related field obtained from a recognized education institution;