Position: Administrative Coordinator

Reports: Global Risk Manager and Corporate Secretary.

Location: Uganda.

Summary of Role:

The Administrative Coordinator will provide a range of administrative support to Global Internal Audit and Compliance Unit. Promotes efficient delivery of services for the office of Global Internal Audit and Compliance and the Corporate Secretary. Represents Global Internal Audit and Compliance externally as needed; and provides liaison between the Global Internal Audit and Compliance, key executives, employees, country offices and external constituencies. Deals with a wide range of highly sensitive issues under tight deadlines/pressures.

Key Responsibilities:

Outreach and Coordination with Board of Directors:

Works with the Corporate Secretary to organize and coordinate external meetings. Follows-up on deadlines for assigned activities including Board of Directors meetings, donor related work and external meetings.
In consultation with the Corporate Secretary, establishes and maintains multi-year calendar for Board meetings and corresponds with Committee Chairs and staff leads to set cadence for committee meetings. Facilitates the distribution of calendar invitations and remote dial in set up for board and committee meetings.
Perform tasks required to arrange Board and Board Committee meetings, assists in preparation of Board and Board committee minutes, maintains Board files and performs other administrative and or/secretarial duties for the Board and its Committees as needed.