Administrative Associate

at UNDP - United Nations Development Programme
Location Kampala, Uganda
Date Posted November 7, 2019
Category Admin & Office
Job Type FULL_TIME
Currency UGX

Description

Administrative Associate-Nationals Only

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women Uganda in its Strategic Note 2016-2020 and revised in 2019 in line UNDAF, NDP II and Uganda vision 2040 in supporting national priorities on Gender Equality and Womens’ empowerment among other normative frameworks, as well as the follow-up and implementation of the 2030 Agenda for Sustainable Development provides coherent support to Government, Parliament, Academia, indigenous and women´s organizations, justice system and UN entities, through providing upstream policy and programme advise, promoting a human rights-based approach to achieve sustainable development, improving national systems, sharing of good practices and lessons learned, strengthening normative and operational linkages, and promoting South-South cooperation. In this mandate, the role of UN Women Representative is key in ensuring that the above are achieved.

Reporting to Operations Manager, the Administrative Associate supports the Office Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Administrative Associate promotes a client, quality and results-oriented approach. S/he works in close collaboration with the Operations, Programme and projects staff team to ensure consistent service delivery and to resolve complex administration related issues and information delivery.

Duties and Responsibilities

Provide general administration and operations support to the Uganda CO in compliance with UN Women rules, regulations, policies, and strategies

Organize shipments, customs clearance arrangements, and prepare documents for UN Women shipments (received/sent);
Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas and Daily Subsistence Allowance (DSA), identity cards and other documents;
Provide administrative support to conferences, workshops, retreats;
Provide administrative support to maintenance of premises and common services, as needed;
Maintain filing system ensuring safekeeping of confidential materials, as necessary.

Skills

Experience in the use of ATLAS is an asset.

Experience Requirements

Seven years of progressively responsible experience in administration, procurement, HR, or logistic support service is a must;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.);

Education Requirements

Completion of secondary education is required;
Bachelor's degree in Business or Public Administration or related fields is an asset.
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