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Administrative Assistant Job at UIA – Uganda Investiment Authority

at UIA - Uganda Investiment Authority
Location Kampala, Uganda
Date Posted August 12, 2019
Category Admin & Office
Job Type FULL_TIME
Currency UGX

Description

Administrative Assistant Front Office (One post)

Reporting to: Deputy Director Human Resource & Administration

Responsible for: handling front office reception and administration duties, including receiving visitors, answering phones calls, sorting and distributing incoming mails and operating the switchboard.

Main duties and responsibilities

Offer customer care to all UIA enquiries through: walk-ins; email; and phone calls.
Receive, sort, record and dispatch daily mail/deliveries/ correspondences to the intended recipients.
Develop and maintain a current and accurate filing system.
Ensuring that the front office is clean and tidy at all times.

Skills

Good organizational, planning, communication and listening skills.
Good time management
Ability to work long hours.
Good problem-solving and decision making skills.
Positive attitude
Professional personal presentation
Customer service orientation
Information management

Experience Requirements

At least one year’s experience in manning the front office in a reputable institution.

Education Requirements

At degree in Secretarial Studies or the equivalent from a recognized institution with ability to operate a switchboard.