Deadline of this Job: Thursday, March 14 2024

Duty Station:
Within Uganda , Lamwo, East Africa

Summary
Date Posted: Thursday, March 07 2024, Base Salary: Not Disclosed

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JOB DETAILS:
Job Summary:
Under the guidance of the Admin/HR Officer the Admin/HR Assistant supports the Administrative, HR functions/activities professionally within the established LWF Uganda procedures and guidelines.

Duties & Responsibilities
Administrative function.
• Handle internal and external mail/courier distribution, delivery and dispatch efficiently and maintain a register for that purpose.
• Filing of assigned program documents and correspondence in an orderly manner and ensure safe custody of confidential files as required.

• Assist in supervising the guard/gardeners, housekeepers, office assistants and ensure that they carry out their duties in accordance with their respective schedules.
• Oversee and monitor the proper use and maintenance of office facilities and equipment and ensure availability of required consumables, supplies and timely repairs of equipment.

• Maintain a visitor’s book and ensure it is readily available for use.
• Responsible for arranging and booking accommodation for staff and visitors.
• Ensure that the front desk area is clean, tidy, orderly and adequately served during working hours by handling visitors professionally.

• Receive, verify and record office supplies and maintain accurate records of their usage.
• Display bulletins, notices and communication on the notice boards.
• Receive, compile and transmit staff medical fund claims for processing.
• Enter all excel sheet SRs for all the projects into the sage system.

Human Resources function
• Assist in the coordination of the interviews process that includes ensuring interview venue is properly set, documents prepared and computers are available for written tests.
• Arrange and manage orientation schedules for new staff.