Job Summary: The Accounts Assistant will be responsible for performing routine and basic
accounting work involving carrying out initial Data entry, sorting documents, filing and keeping
custody of accounting and financial transaction records in keeping with Public Finance and
Management Act.
Key Duties and Responsibilities
• To prepare vouchers according to payment requests and ensure that all supporting
documents are attached and required approvals are in place.
• To assign invoice numbers to transactions for further processing.
• To record and capture data on the system.
• To provide information on Electronic Funds Transfer and execute payments to
beneficiaries.
• To prepare payment advice forms, support imprest monitoring, compile returns and
prepare monthly accountability.
• To post vote books and subsidiary ledgers.
• To receive, sort, file accountability returns and keep custody of accounting documents.
• Assist in writing cash books and post entries to produce correct balances to each
account and to every control account.
• Assist in preparing and inputting journal entries into the project accounting system.
• Assist in reconciling financial transactions, including invoices, expense reports and
purchase orders.
• Assist in supporting the auditing process by providing the necessary documentation and
explanations.
• Assist in supporting bulk pay processes.
• Ensuring that data protection and privacy in accordance with the Data Protection and
Privacy Act 2019 is embedded.
• Perform any other related duties as may be assigned by the Senior Accountant.
Qualifications / Education
• Minimum of a bachelor’s degree with Honors in Accounting, Commerce, Business
Administration, Finance or its equivalent.