ROLE PURPOSE: Provide support to the field office through managing the payments to suppliers, staff advances and liquidation, petty cash management and budget control support to budget holders.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Field Finance Manager

Role Dimensions: : Save the Children supports programs in most parts of the country – Northern, Western, West-Nile, Eastern and Central regions of Uganda with a current staff complement of approximately 350 staff and current expenditure of approximately 25$ million each year

KEY AREAS OF ACCOUNTABILITY :

Monthly Processes and Month end financial reporting

Prepare GLACOS files and forward to the Field finance manager for upload of expenses
Review advances and accountabilities to and from staff to ensure the internal controls are upheld consistently
Monthly reconciliation of staff advance accounts
Review payment vouchers within the office in the absence of a Field Finance Manager(FFM)
Prepare and reconcile the withholding tax schedule for the office within the month and submit to the Kampala office every month
Shared Cost Allocation Methodology (CAM) Accounting and periodic reviews

Advise staff over the appropriate costs that go through the shared SOF and how the direct costs are charged to the awards directly
Review the transactions in the shared SOF on weekly basis and make appropriate accounting entry adjustments to that effect where necessary
Liaise with the FFM over any issues that require changes within the office to enhance the accuracy of the cost Allocation methodology within the office.
Management accounting support to budget holders/project managers

Work with the project managers whenever appropriate to prepare CAM compliant budgets
Support project managers in extracting periodic budget Vs Actuals reports for the various projects to ad their reviews and decision making
Make necessary adjustments from the reviews done by project managers/Budget holders within the month when the review was done
Build the capacity of project managers/Budget holders to be able to review, interpret and make relevant decisions about the budget performance of the grants they manage within the timelines set by the Uganda office.
Petty Cash management

Maintain petty cash
Pay cash
Write payment vouchers
Prepare journal files for the cash payments made during the month
Mobile Money account management

Initiate or review Mobile money payments in the Beyonic platform
Reconcile the Beyonic payments, transfers and charges within the month to the general ledger
Advise staff over the necessary support and controls required for the effective operation of the office mobile money wallet
Ensure there’s adequate cash in the MM wallet for operations in the office all through the month.
Bank Agent

Cash cheques
Deposit cash
Deliver/collect instructions
Prepare deposit journals for any deposits made during the month
Make monthly bank reconciliation of the bank account(s) to the general ledger
Managing Filing system

File documents in a manner that enables easy retrieval of documents and filing back.
Create filing space
Support the staff in charge of the warehouse in monitoring storage facilities and the controls and reconciliations within the warehouse
Disbursements through bank

Upload verified and approved payment requests for suppliers, service providers to the banking platform and follow up with the signatories to ensure approval is made on time.

BEHAVIOURS (Values in Practice) (Section should not consist of Competencies as this are the standard Values in practice)

Accountability:

holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:

sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
widely shares their personal vision for Save the Children, engages and motivates others
future orientated, thinks strategically and on a global scale.
Collaboration:

builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
values diversity, sees it as a source of competitive strength
approachable, good listener, easy to talk to.