Closing date: Monday, 28 August 2023
Posting Title: MOVEMENT CONTROL OFFICER, FS6

Job Code Title: MOVEMENT CONTROL OFFICER

Department/Office: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo

Duty Station: ENTEBBE

Posting Period: 15 August 2023 - 29 August 2023

Job Opening Number: 23-Transportation-MONUSCO-216259-F-Entebbe (M)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Organisational Setting and Reporting
This position is located in the Distribution (Movement Control) Section of the United Nations Stabilization Mission in the Democratic Republic of Congo (MONUSCO), in Entebbe duty station. Entebbe is classified at "B" hardship level and is a family duty station. The Movement Control Officer will report to the Chief of Section, Movement Control.

Responsibilities

Within delegated authority, the Movement Control Officer will carry out the following duties:

Coordinates the activities of the quality assurance and standardization movement control office within a specific geographic area in a field mission.
Participates in coordination of the provision of reliable, cost effective and efficient movement control services for the transportation of passengers and cargo (including dangerous goods requiring special handling) within the area of responsibility.
Produces Supply Chain performance reports, monitors, and oversees the efficient, effective performance of the regular activities of Procurement, Aviation, Movement Control and Warehouse and Commodity Management Sections.
Provides technical advice to the substantive and support elements of a field mission on all aspects of the transportation activities.
In consultation with the supervisors, prepares operational plans, performance reports and responses to internal and external audit observations.
Provides inputs to the standard operating procedures for the movement control related processes.
Monitors quality control procedures to ensure they are implemented for all work processes.
Monitors the accuracy and validity of data recorded in the management information systems.
Execute planning in Transportation Management (TM) to organize and optimize the movement of freight and personnel to be undertaken by freight forwarders, third party logistics providers, or other resources contracted by the UN in execution of a Stock Transportation Order (STO).
Execute planning in Transportation Management (TM) for the movement of goods purchased and delivered by vendors.
Generate estimate charges, download, and print preview the statement of work (SOW) to be submitted to Procurement for solicitation.
Evaluates short-term aviation, sea and surface transport contracts.
Conducts inventories and physical annual checks of relevant facilities and equipment.
Provides inputs for budget proposals for the field mission's movement control section/unit.
Determines technical specifications for movement control services and develops statements of work/requirements.
In consultation with the supervisor, provides inputs to responses to UNHQ during the vendor's evaluation to ensure that vendor's proposals meet technical requirements.
Monitors that UN financial regulations and rules are complied with in all activities of the subordinate elements.
Participates in the missions conducted in the field by the administrative bodies such as the Local Committee on Contracts, the Tenders Committee, the Local Property Survey Board and Boards of Inquiry.
Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for movement control services.
Manages the allocation and rotation of appropriate work assignments.
Coordinates the individual annual Work Plans, evaluates the performance of employees and recommends/endorses the recommendation of contract extensions for the unit's staff
Develops training courses, workshops and other related training activities. Joint Movement Control Centre duties / Passenger Booking duties:
Monitors the receipt and registration of customer requests, through Movement of Personnel (eMOP) and Cargo Movement Request (eCMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
Plans and schedules the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries.
Determines the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers.
Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters.
Analyses projected passenger and cargo flows in order to estimate required resources.
Monitors that statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission is recorded in accordance with the established procedures and deadlines. Cargo Warehouse duties:
Supervises the activities of the Cargo Warehouse.
Supervises the activities of the Consolidated Cargo Movement Office.
Supervises the activities of the Freight Planning Office.
Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling).
Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling).
Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labelling are conducted in accordance with the established procedures.
Ensures that luggage and cargo are labelled in accordance with required destinations.
Ensures the timely coordination of the transportation arrangements to the embarkation facility. Airfield/Air Terminal/Transport/Riverine Movement Control Office duties:
Supervises a team of movement control assistants, passenger clerks and cargo handlers.